Contracts Management Specialist

Communications Engineering Company•De Pere, WI

2d•$70,000 - $100,000•Onsite

About The Position

The Contract Management Specialist will assist CEC's Contract Department by supporting initiatives to improve consistency and efficiency across the group. This position is focused on service agreement quoting and renewal; contract language review, redlining, negotiation support; and service execution handoffs to efficiently process agreement requests and service contracts within our organization and with our clients.

Requirements

Two-year college degree from an accredited college or university with coursework in finance or business, OR four years of relatable experience.
Demonstrated experience reviewing contract language, identifying non-standard terms, and preparing redlines using approved templates or standard positions.
Experience supporting negotiation of contract terms and conditions with customers, vendors, or internal stakeholders.
Familiarity with common commercial contract terms, exception handling, and escalation of legal or business risk items.
Working knowledge of project management processes, procedures, and tools.
Strong computer skills to document and track contract related activities and utilize online vendor portals.
Ability to define problems, collect data, establish facts, and draw valid conclusions.
The duties of this job require the employee to effectively talk and hear English language communications.
The employee is required to stand, walk, climb, sit and use hands and fingers.
Some light lifting of objects is required.
Reaching, grasping, and carrying activities required.
Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception and the ability to adjust focus.
Above average intellectual ability and excellent judgment are needed to deal effectively with a wide range of problem solving and troubleshooting activities.

Nice To Haves

Experience with administering license renewal contracts.
Experience with CRM tools.
Strong working knowledge of Microsoft Office products is preferred.

Responsibilities

Responsible for all aspects of contract management, including contacting customers for follow-up, meeting with sales executives to determine agreement requirements, and other assistance as directed.
Review purchase orders, sub-contract agreements, signed proposals, and other customer and vendor provided documents to assess their acceptability within established guidelines and legal requirements.
Review and redline contract language using approved templates and standard positions, identify exceptions and risk areas, and support negotiation of terms and conditions with customers, vendors, and internal stakeholders.
Maintain a consistent knowledge base of processes as well as vendor-specific information.
Process awarded agreements into the system ensuring that records are processed accurately according to the terms, conditions, and pricing of the agreement, that the records are processed accurately according to the terms of the agreement, and ticketing is queued for a clean service handoff.
Monitor contract financial performance and customer compliance, solving problems and maintaining positive relationships with vendors, customers, and internal cross-functional teams.
Contact vendors to negotiate pricing terms and resolve pricing issues.
Stay up to date on service offerings, product releases, new features, and requirements for upgrades.
Responsible for review and analysis of current agreements to determine customer pricing and company profitability when preparing renewal quotes.
Quoting responsibilities include the use of pre-designed templates and standard verbiage to provide consistent experience for our customers, as well as coordinating contract language review and redline updates associated with renewal and service agreements.
Collaborate with cross-functional teams during the renewal process to achieve common goals.