Contracts Management Specialist 3 - Specialty

Arizona Department of Administration•Phoenix, AZ

4d•Onsite

About The Position

The Arizona Department of Economic Security (DES), Division of Developmental Disabilities (DDD), is seeking an experienced and motivated Contracts Management Specialist 3. DDD provides flexible, high-quality, member-driven services and supports to people with developmental disabilities and their families, helping them exercise independent decision-making and participate in their communities. The role supports the development, procurement, administration, and compliance of DDD contracts, and provides guidance and technical assistance to managers, program staff, contractors, applicants, and other agencies. Applicants cannot be licensed or certified by the DDD Office of Licensing Certification and Regulation; have a principal interest in, or a spouse or close family member with a principal interest in, a DDD Qualified Vendor Agreement; or be employed or subcontracted by a DDD Qualified Vendor. Employment is contingent on successfully passing background and reference checks. The position may require driving or use of a vehicle for State business, subject to driver’s license requirements. Newly hired State employees must successfully complete E-Verify.

Requirements

Two years of work experience in a contracts-related field, including drafting scopes of work and writing contract or agreement amendments or extensions.
Knowledge of federal and state contracting laws and statutes, including Title XIX and the Arizona Health Care Cost Containment System (AHCCCS).
Knowledge of the Arizona Procurement Code and DES-DDD policies and procedures pertaining to contract compliance.
Knowledge of business administration, procurement practices, and contract management for human services.
Skill in program design, planning, development, and maintenance of documents, forms, and service specifications.
Interpersonal communication skills for working with District and organizational personnel, other agencies, and service providers.
Skills in negotiation, problem resolution, decision-making, listening, and logical and creative reasoning.
Ability to develop, analyze, and evaluate contractual data and use computer applications.
Ability to work independently and collaboratively, multitask, prioritize a large workload, maintain attention to detail, retain information, train staff, organize work projects, and lead statewide meetings.
Successfully pass background and reference checks.
Meet applicable driver’s license requirements if driving or using a vehicle for State business is required.
Successfully complete the Electronic Employment Eligibility Verification Program (E-Verify) as a newly hired State employee.
Meet the stated restrictions concerning DDD licensing or certification, interests in DDD Qualified Vendor Agreements, and employment or subcontracting by a DDD Qualified Vendor.

Nice To Haves

Full proficiency in the Microsoft Office Suite and Google Docs.
Experience negotiating and interpreting various contracting concepts.
Experience in project management, research, and analysis.

Responsibilities

Advise managers and staff on procedures for developing contracts and contract components.
Work with program staff to develop scopes of work that meet the Division’s needs; write solicitation components, service specifications, and contract forms; prepare contracts and amendments; evaluate proposals; manage contracts; and provide technical assistance.
Provide contract-related guidance and technical assistance to management, statewide program staff, and contractors; attend meetings, lead discussions, give instructions, and suggest solutions to issues.
Meet with representatives of other division sections, state agencies, and federal and local agencies to resolve contractual issues and make decisions based on Division policy and Senior Management input.
Research, review, and interpret federal and state laws, regulations, policies, and procedures related to DDD contract administration.
Identify and suggest resolutions to issues and assist with developing DDD contract administration policies as needed.
Instruct unit staff and develop manuals related to contract administration policies and procedures for statewide DDD staff.

Benefits

Affordable medical, dental, life, and short-term disability insurance plans.
Participation in the Arizona State Retirement System (ASRS) and long-term disability plans.
10 paid holidays per year.
Paid vacation and sick time.
Paid parental leave of up to 12 weeks per year for a newborn or newly placed foster or adopted child.
Deferred compensation plan.
Wellness plans.
Tuition reimbursement.
Stipend opportunities.
Infant at Work Program.
Rideshare and public transit subsidy.
Career advancement and employee development opportunities.