CONTRACTS MANAGEMENT SPECIALIST 3 - SPECIALTY

Arizona Department of Administration•Phoenix, AZ

7d•$53,000 - $56,000•Onsite

About The Position

The Arizona Department of Economic Security (DES), Division of Developmental Disabilities (DDD), is seeking an experienced and highly motivated Contracts Management Specialist 3. DDD provides individuals with developmental disabilities and their families with flexible, high-quality, member-driven services and supports that promote independent decision-making and community engagement. The specialist advises managers and staff on contract development and administration, collaborates with program staff to develop scopes of work and solicitation materials, prepares contracts and amendments, evaluates proposals, manages contracts, and provides technical assistance. The role also works with division, state, federal, and local agency representatives to resolve contract issues; researches and interprets relevant laws, regulations, policies, and procedures; and helps develop contract administration policies and manuals for statewide staff. Applicants may not be licensed or certified by the DDD Office of Licensing Certification and Regulation; have a principal interest in, or a spouse or close family member with a principal interest in, a DDD Qualified Vendor Agreement; or be employed or subcontracted by a DDD Qualified Vendor.

Requirements

Knowledge of federal and state contracting laws and statutes, including Title XIX and the Arizona Health Care Cost Containment System (AHCCCS).
Knowledge of the Arizona Procurement Code and DES-DDD contract compliance policies and procedures.
Knowledge of business administration, procurement practices, and human services contract management.
Skill in program design, planning, and development and maintenance of documents, forms, and service specifications.
Skill in interpersonal communication with District and other organization personnel, agencies, and service providers.
Skill in negotiation, problem resolution, decision-making, listening, and logical and creative reasoning.
Skill in contractual data development, analysis, and evaluation, and in using computer applications including the full Microsoft Office Suite and Google Docs.
Ability to work independently and collaboratively with colleagues and team members.
Ability to multitask and prioritize large quantities of work.
Ability to be detail-oriented, retain information, and train staff.
Ability to organize work projects and lead statewide meetings.
Successfully pass background and reference checks.
Meet applicable driver's license requirements if driving or using a vehicle is required as an essential job function.
Successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
Applicants must not be licensed or certified by the DDD Office of Licensing Certification and Regulation, have a principal interest in or a spouse or close family member with a principal interest in a DDD Qualified Vendor Agreement, or be employed or subcontracted by a DDD Qualified Vendor.

Nice To Haves

Two years of work experience in a contracts-related field, including drafting scopes of work and writing contract or agreement amendments or extensions.
Full proficiency in the Microsoft Office Suite and Google Docs.
Experience negotiating and interpreting contracting concepts.
Experience in project management, research, and analysis.

Responsibilities

Advise managers and staff on procedures for developing contracts and contract components.
Work with program staff to develop scopes of work that meet Division needs, write solicitation components and service specifications, prepare contract forms, contracts, and amendments, evaluate proposals, and manage contracts.
Provide technical assistance to program staff, contractors, and applicants.
Advise management, statewide program staff, and contractors on contract-related issues; attend meetings, lead discussions, provide instructions, and suggest resolutions.
Meet with representatives of division sections and state, federal, and local agencies to resolve contractual issues and make decisions based on Division policy and Senior Management input.
Research, review, and interpret federal and state laws, regulations, policies, and procedures related to DDD contract administration.
Identify and suggest solutions to contract administration issues and assist in developing DDD contract administration policies.
Instruct unit staff and develop manuals related to contract administration policies and procedures for statewide DDD staff.

Benefits

Affordable medical, dental, life, and short-term disability insurance plans.
Participation in the Arizona State Retirement System (ASRS) and long-term disability plans.
Ten paid holidays per year.
Paid vacation and sick time.
Paid parental leave of up to 12 weeks per year for a newborn or newly placed foster or adopted child.
Deferred compensation plan.
Wellness plans.
Tuition reimbursement.
Stipend opportunities.
Infant at Work Program.
Rideshare and public transit subsidy.
Career advancement and employee development opportunities.