Contracts Management Specialist 3 - Specialty

Arizona Department of Administration • Phoenix, AZ

7d • Onsite

About The Position

The Department of Economic Security (DES), Division of Developmental Disabilities (DDD), is seeking an experienced and highly motivated individual to join our team as a Contracts Management Specialist 3. DDD provides individuals with developmental disabilities, and their families, services and supports that are flexible, high quality, and member driven. These services provide individuals with opportunities to exercise their rights and responsibilities of independent decision-making and engagement in the community. Applicants for this position cannot be licensed or certified by the DDD Office of Licensing Certification and Regulation, cannot have a principal interest in or have spouse or close family with principal interest in a DDD Qualified Vendor Agreement, and cannot be employed or subcontracted by a DDD Qualified Vendor.

Requirements

• Knowledge of Federal and state laws and statutes pertaining to contracting including Title XIX Arizona Health Care Cost Containment System (AHCCCS)
• Knowledge of Arizona Procurement Code and DES-DDD policies and procedures pertaining to Contract Compliance
• Knowledge of Business administration and procurement practices
• Knowledge of Contract Management for human services
• Skill in Program design, planning, development and maintenance of documents, forms and service specifications
• Skill in Interpersonal relations applied to communications between District and other organization personnel, other agencies and service providers
• Skill in Negotiations, problem resolution, good decision making, listening, logical and creative reasoning
• Skill in Contractual data development, analysis and evaluation
• Skill in using computer applications (e.g. full Microsoft Office Suite and Google Docs)
• Ability to work independently and collectively with colleagues and team members
• Ability to multi-task and prioritize large quantities of work
• Ability to be detail oriented; highly retentive memory; train staff
• Ability to organize work projects
• Ability to led statewide meetings
• Successfully pass background and reference checks
• Employment is contingent upon completion of the background and reference checks and the agency’s ability to reasonably accommodate any restrictions
• Driver’s License Requirements (if applicable)
• Must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify)

Nice To Haves

• Two (2) years work experience in a contracts related field including drafting scopes of work and writing contract or agreement amendments or extensions
• Full proficiency in the Microsoft Office Suite and Google Docs is highly desirable
• Experience in negotiating and interpreting various contracting concepts is preferred
• Project management, research, and analysis experience is preferred

Responsibilities

• Advising managers and staff on procedures for developing contracts or parts of contracts
• Working with program staff to develop scope of work that meets the Division’s needs
• Writing solicitation components, service specifications and contract forms
• Preparing contracts and amendments
• Evaluating proposals
• Managing contracts
• Providing technical assistance to program staff, contractors and applicants
• Conferring, advising, and providing technical assistance to management, statewide program staff and contractors on contract related issues
• Attending unit staff and statewide program staff meetings, leading discussions, giving instructions and making suggestions to resolve issues/problems
• Meeting with representatives of other division sections, state agencies and federal/local agencies to resolve contractual related issues and making decisions based on Division policy and input from Senior Management
• Researching, reviewing, and interpreting federal and state laws, regulations, policies and procedures related to administration of DDD Contracts
• Asking questions, listening, identifying and suggesting resolutions to issues/problems to assist with the development of DDD Contract Administration policies as needed
• Instructing unit staff and developing manuals related to contract administration policies and procedures for DDD statewide staff

Benefits

• Affordable medical, dental, life, and short-term disability insurance plans
• Participation in the Arizona State Retirement System (ASRS) and long-term disability plans
• 10 paid holidays per year
• Paid vacation and sick time
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child
• Deferred compensation plan
• Wellness plans
• Tuition Reimbursement
• Stipend Opportunities
• Infant at Work Program
• Rideshare and Public Transit Subsidy
• Career Advancement & Employee Development Opportunities
• ASRS defined benefit plan provides for life-long income upon retirement
• Option to participate in a voluntary deferred compensation program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed