Contracts Management Analyst

Pinellas County Government•Clearwater, FL

1d•Hybrid

About The Position

If you are motivated by mission-driven work and thrive in a fast-paced environment, this is an opportunity to make a direct community impact through contract administration. Since 1955, Pinellas County Human Services has strengthened the community by connecting residents to critical services through a network of 105+ partner agencies and 200+ contracts and grants. We help residents access medical care, emergency financial assistance, veteran benefits, judicial support, consumer protection, and homelessness services. This role is responsible for managing a high volume of contracts and agreements from development through execution, monitoring, compliance, and closeout. You will ensure contract accuracy and compliance, support process improvements, and serve as a subject matter expert while exercising independent judgment in a dynamic environment.

Requirements

Progressive experience in procurement, project management, operations, administrative analysis work, or quality assurance that includes 1 year of state or local government procurement or contract management.
At least 8 years of experience as described above.
Associate degree as described above and at least 6 years of experience as described above.
Bachelor’s degree with course work as described above and at least 4 years of experience as described above.
Master’s degree as described above and at least 2 years of experience as described above.
Doctoral degree as described above.
An equivalent combination of education, training, and/or experience.
Possession and maintenance of a valid State of Florida Driver’s License upon hire with eligibility based upon evaluation of a Motor Vehicle Record (MVR) driving report.
Assignment to work a variety of work schedules including compulsory work periods in special, emergency, and/or disaster situations.

Nice To Haves

Professional experience in public administration and/or contract management.
Professional experience in grant administration and/or grant compliance for local, state, and federal awards.
Understanding of Health Insurance Portability and Accountability Act (HIPAA) compliance in contracting and day to day operations.
Understanding and knowledge on any of the following in Pinellas County: criminal justice system, diversion programs, problem-solving courts, and homeless services.
Knowledge and understanding of all aspects of the contract management life cycle.
Knowledge of the principles, practices and procedures of public and business administration.
Knowledge in business/professional writing and grammar.
Ability to communicate effectively, both written and orally, and to make effective presentations to a variety of groups.
Knowledge and understanding of all aspects of the assigned division.
Skill in advanced leadership techniques and practices to evaluate and determine organizational goals and objectives, maximizing effectiveness.
Ability to interact effectively, establishing good working relationships with staff, other county organizations, agencies, state officials, consultants, contractors, and the public.
Ability to apply computer applications and software, particularly in the Microsoft Office Suite.
Ability to plan, monitor, and coordinate technical and administrative programs.
Ability to address civic organizations or other public or private groups on subjects relative to section projects.

Responsibilities

Drafts, evaluates, negotiates, and executes contracts related to administrative operations and/or social services.
Determines and monitors contract deliverables and timelines ensuring all parties adhere to the contract terms.
Maintains a high level of awareness regarding the life cycle of all contracts and assures that they are closed, replaced, or extended according to business needs and contract terms.
Monitors financial obligations of contracts and assesses appropriate spend down and utilization.
Communicates with all relevant contacts to negotiate, implement, and monitor contracts and programs.
Acts as an intermediary between stakeholders and the Contracts Division on contractual matters.
Develops and implements procedures for contract/project management in compliance with laws, rules, regulations, and general contractual principles.
Participates in the resolution of critical and difficult problems or issues.
Investigates and defines problem areas, conducts studies and prepares reports recommending solutions or course of action.
Understands division and departmental needs and works with County Purchasing to facilitate procurement processes.
Provides overall support to the Contracts Division.
Performs related work as assigned or required.