Contracts/Grants Reviewer 1-3

State of Louisiana • Baton Rouge, LA

5d

About The Position

This position is primarily responsible for high-volume invoicing functions and review of direct expenses. The employee will learn and apply established procedures to review, verify, and process a large number of invoices, direct expenses, and related contract or agreement documents in compliance with Department requirements. The ideal candidate should possess competencies in demonstrating accountability, thinking critically, and thinking strategically.

Requirements

• Three years of experience in contracts or grants management, procurement, financial management, or accounting; OR Six years of full-time work experience in any field; OR A bachelor’s degree.
• Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Responsibilities

• Verify and process for payment all simple to complex invoices by reviewing and implementing standard to complex consultant contracts and any related modifications. This includes analyzing compensation packages for construction and preconstruction engineering, research, planning, environmental, and other services procured by the Department through competitive and non-competitive selection processes pursuant to La. R.S. 48:285, et seq.
• Ensure that all contractual documents and invoices are processed in strict accordance with state and federal statutes, regulatory requirements, and Department policies.
• Confirm that appropriate approvals are obtained for all contract documents and modifications.
• Provide QA/QC review of invoices and transmit consultant invoices for payment to the Department’s Financial Services Section.
• Verify and process for payment all simple to complex invoices arising from agreements and modifications between the Department and LPAs, other state or interstate agencies, and consultants. Agreements may include intergovernmental, interagency, and service contracts documenting respective roles and responsibilities.
• Ensure proof of payment is received when required for reimbursement/disbursement.
• Confirm that appropriate approvals are obtained for all agreements and modifications.
• Provide QA/QC review of all agreement-related invoices and transmit them for payment to the Department’s Financial Services Section.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level