Contracts Executive Assistant
About The Position
Shared Medical Services is seeking a highly organized and detail-oriented Contracts Executive Assistant to support our Legal and Corporate Compliance operations. This role is ideal for a professional who thrives in a fast-paced environment, enjoys managing complex projects, and wants to contribute to a mission-driven organization focused on improving patient outcomes nationwide. As an employee-owned company, every team member plays an important role in our continued success. We offer a collaborative culture, growth opportunities, and exceptional benefits designed to support both your professional and personal well-being. In this role, you will support the organization�s legal, compliance, and contract administration functions across the full contract lifecycle.
Requirements
- Bachelor�s degree in Business Administration, Legal Studies, Paralegal Studies, or related field � or equivalent experience
- Experience supporting contracts, legal operations, compliance, or executive administration preferred
- Strong proficiency with Microsoft Office applications including Word, Excel, Outlook, Access, and NetSuite
- Familiarity with AI-assisted technologies and effective prompting practices
- Exceptional organizational and project management abilities
- Strong written and verbal communication skills
- Ability to manage multiple priorities with accuracy and professionalism
- High level of discretion, attention to detail, and confidentiality
- Team-oriented mindset with the ability to work effectively across departments and leadership levels
Responsibilities
- Draft, review, and manage a variety of agreements including: Service Agreements, Leases, Non-Disclosure Agreements (NDAs), Business Associate Agreements (BAAs), Proposals and addenda
- Maintain and update contract lifecycle management systems
- Track contractual deadlines, obligations, renewals, and compliance milestones
- Support corporate compliance activities and vendor management processes
- Coordinate cross-departmental communication regarding new and ongoing business
- Serve as a liaison between Legal, Corporate departments, and remote Sales teams
- Assist Business Development with contract proposals and supporting documentation
- Support Requests for Proposal (RFPs), bids, and reporting requirements
- Maintain organized digital and physical contract records and files
- Perform additional administrative and compliance-related duties as assigned
Benefits
- Medical, Dental, and Vision Insurance
- Company-Paid Life Insurance
- Company-Paid Short-Term & Long-Term Disability
- Flexible Spending Accounts (Medical & Dependent Care)
- 401(k) and Roth IRA with 4% Company Match
- Employee Stock Ownership Plan (ESOP) – Become an Owner in the Company
- Paid Time Off and Holidays
- Opportunities for Professional Growth and Development
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
