Contracts Director

Area Agency on Aging & Disabilities of Southwest Washington•Vancouver, WA

1d•$101,220 - $139,560•Hybrid

About The Position

This position involves a high degree of independence, collaboration, and oversight in developing, monitoring, analyzing, executing, and recommending service provisions of client service contracts by subcontractors, as well as contracting, purchasing, and procurement of agency goods and services. The role provides technical assistance and training for service providers and facilitates the appropriate implementation, development, and procurement of contracting processes while functioning as the Agency Subject Matter Expert (SME) on interpreting and resolving contract issues. The individual will plan goals that contribute to compliance and performance that accomplishes the agency’s long-range objectives. This role manages the Agency’s Public Records Requests and client data and personal health information breaches. It also serves as the Agency’s Client Americans with Disabilities Act (ADA) Coordinator and supervises Contracts Specialists and Provider Recruitment Contracts Specialist.

Requirements

Bachelor’s degree in social services, Health Services, Public Administration, Business Administration, or related field.
Three (3) years of progressively responsible supervisory experience, including demonstrated ability to train, coach, mentor, and evaluate staff performance.
Three (3) years of related experience with a proven track record in contracts administration, contract development, monitoring, and compliance, with public sector contracts experience preferred.
Demonstrated experience applying formal project management processes, tools, and principles to manage complex, multi-stakeholder projects.
Possession of a valid driver’s license and minimum state-required vehicle insurance and have use of reliable transportation.
Ability to plan, organize, prioritize, and coordinate work assignments and/or projects.
Ability to supervise, direct, motivate, train, coach, and mentor others to achieve high performance.
Ability to make presentations, lead, facilitate, or participate in meetings, work groups, and support groups to achieve desired results.
Knowledge of contracts negotiation, contracts development, and administration.
Knowledge of data collection methods and planning techniques and principles.
Ability to analyze program data and RFPs to draw appropriate conclusions and make appropriate recommendations.
Proficiency in conducting research, interpreting and analyzing diverse data to reach and present logical conclusions/results.
Ability to work effectively and collaboratively with a wide range of diverse staff, contractors, and grant organizations to establish and maintain effective working relationships.
Ability to communicate clearly, professionally, and effectively with internal and external customers, including staff, current contractors, and potential contractors.
Ability to communicate verbally in the English language in face-to-face one-on-one settings, group settings, or when using a telephone.
Ability to produce written documents with clearly organized thoughts using proper English sentence construction, punctuation, and grammar.
Working knowledge of computer and software operations; ability to operate general office equipment; work at a desk using phone and computer for up to eight hours a day.

Nice To Haves

Public sector contracts experience preferred.

Responsibilities

Execution and oversight of client service contract management activities, including assisting program managers, departments, and leadership with procurement of services through established Contracts and Fiscal policies and practices.
Analysis and evaluation of RFPs, contracts, contract renewals and contract amendments and modifications for financial and budgetary impacts, in collaboration with the Fiscal Director.
Identification of contract issues and concerns, and collaboration with departmental staff and leadership to develop resolutions.
Ensuring the effective procurement of services to meet organizational needs, requirements, and deadlines.
Providing technical assistance and training to providers and internal customers.
Reviewing cost reports, budgets, and developing and drafting contract amendments based upon changing requirements or funding.
Supervising Contracts Specialists and Contracts and Data Support Specialist, including providing ongoing training, coaching, mentoring, and performance development to ensure staff meet and exceed established expectations.
Responsibility for Agency’s Contracts Policies and Procedures.
Serving as Agency’s point-of-contact and subject matter expert on Public Records Requests, client data and personal health information breaches, and client/contractor grievances.
Serving as Agency’s Client ADA Coordinator.
Recruiting new contractors/vendors to ensure network adequacy.
Monitoring contracts to assure compliance with federal, state, and local requirements and contractor performance; as leader of the monitoring team, supervising compilation and submission of monitoring reports.
Providing data and contract information to AAADSW staff.
Assisting in developing requests for proposals and requests for qualifications within federal, state, and agency guidelines.
Providing technical assistance and training to contractors.
Applying formal project management methodologies to lead strategic, multi-department initiatives that support agency operations, service delivery, and organizational effectiveness.