Contracts Coordinator

Hachette Book Group•New York, NY

1d•Hybrid

About The Position

The Contracts Coordinator will be responsible for providing administrative support for Hachette’s young readers, and adult gift and product imprints (Little, Brown Books for Young Readers (LBYR), Running Press (RP) and WorthyKids (WK), Workman Kids, UNSQ Kids, UNSQ Gift, Em and Friends, Boxer Books and Workman Adult). The individual will work closely with the team including updating and maintaining workflow and status reports, gathering forms and paperwork for payments, sending and monitoring DocuSign envelopes, setting up calls/meetings, and responding to status queries. The Coordinator will also draft, route and send out work-for-hire agreements and some amendments.

Requirements

Excellent computer skills are required (MS Word, Excel, Power Point, databases, experience with a title management system is a plus)
Highly organized, good at prioritizing and adaptable
Attentive to detail with ability and interest in legal documents
Self-starter, able to take ownership of job responsibilities and manage work time efficiently
Good communicator and team player
Candidates must be able to reliably commute to the office.

Nice To Haves

experience with a title management system is a plus

Responsibilities

Route, track and send out author agreements
Draft, route and send out straightforward amendments (e.g., delivery extensions and e-book)
Draft, route and send out work-for-hire and other contributor agreements
Draft, route and send out a portion of subsidiary rights contracts
Update and maintain workflow and status reports
Field status queries from editors, agents and other colleagues
Initiate the DocuSign process including collecting and preparing forms for payment
Perform other duties as may reasonably be assigned