Contracts Coordinator

City of Scottsdale • Scottsdale, AZ

2d • Onsite

About The Position

Scottsdale’s Parks and Recreation Department is seeking a Contracts Coordinator who brings a sharp eye for detail, a passion for service, and a collaborative spirit. This role supports the creation, coordination, and maintenance of multiple service, commodity, and performance contracts that keep our parks, programs, and facilities operating at their best. Reporting to a Parks & Recreation Manager, you’ll work closely with staff across the department and serve as the primary liaison to contracted vendors. The ideal candidate brings experience in providing exceptional customer service, balancing multiple priorities, creating and evaluating Requests for Proposals (RFPs) and Invitations for Bids (IFBs), managing the full contract lifecycle, processing contractor invoices, serving as a liaison to vendors, building and maintaining positive vendor relationships, and maintaining organized contract files and documentation. The anticipated starting salary for this position may be up to mid-point depending on candidate’s experience and internal equity. The full salary range is listed above and mid-point for this position is $81,577.60/annually.

Requirements

• High school diploma or General Educational Development (GED) equivalent.
• Three years of experience directly relating to contracts coordination within the scope of assignment.
• Must possess and maintain a valid, unrestricted driver's license with no major citations within the past 36 months prior to the start date.
• Every person employed by the City of Scottsdale shall reside in the State of Arizona during his or her active employment by the City, regardless of whether the employee is approved to remote work.

Nice To Haves

• Providing exceptional customer service, especially in a fast-paced, service-oriented environment.
• Balancing multiple priorities, deadlines, and contracts simultaneously with accuracy and accountability.
• Experience in creating and evaluating Requests for Proposals (RFPs) and Invitations for Bids (IFBs).
• Experience meeting with internal teams to define project intent, scope of work, and design requirements.
• Experience managing the full contract lifecycle.
• Experience processing contractor invoices.
• Experience serving as a liaison to vendors, contractors, and warrantors.
• Experience building and maintaining positive vendor relationships.
• Experience maintaining organized contract files and documentation, with strong attention to detail and compliance.

Responsibilities

• Supports the creation, coordination, and maintenance of multiple service, commodity, and performance contracts.
• Works closely with staff across the department and serves as the primary liaison to contracted vendors.
• Creates and evaluates Requests for Proposals (RFPs) and Invitations for Bids (IFBs), ensuring clarity, compliance, and alignment with project goals.
• Meets with internal teams to define project intent, scope of work, and design requirements, translating operational needs into clear contract documents.
• Manages the full contract lifecycle, from initiation and coordination to award, tracking, and completion.
• Processes contractor invoices, reviewing for accuracy, and submitting for timely payment.
• Serves as a liaison to vendors, contractors, and warrantors, representing organizational interests with professionalism and clarity.
• Builds and maintains positive vendor relationships, ensuring expectations, timelines, and deliverables are clearly understood.
• Maintains organized contract files and documentation, with strong attention to detail and compliance.

Benefits

• 12 Paid Holidays, including 1 Floating Holiday
• Vacation Accrual starting at 10.3 hours per month
• Medical Leave Accrual at 8 hours per month
• Comprehensive Medical, Dental, and Vision Coverage, including behavioral health services
• City-Paid Basic Life Insurance equal to one year of your annual salary, with optional supplemental coverage
• Participation in the Arizona State Retirement System (ASRS) — a defined benefit pension plan with mandatory employer and employee contributions currently at 12%, including long-term disability coverage
• Post-Employment Health Plan, employer contribution of $10 per pay period to employee's PEHP
• Supplemental Retirement Options through Nationwide (457 plan)
• Tuition Reimbursement up to $2,500 per year
• Pet Insurance
• Bilingual Pay
• Employee Wellness Incentives
• Free Access to multiple city-owned fitness and recreational facilities

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED