Contracts Coordinator

American University•Washington, DC

18h•$60,000 - $65,000•Hybrid

About The Position

American University is a student-centered research institution located in Washington, DC, with highly-ranked schools and colleges, internationally-renowned faculty, and a reputation for creating meaningful change in the world. The Contracts Coordinator is responsible for tracking all contracts through their lifecycle using the contracts database. The Contracts Coordinator administers and negotiates certain contract categories for the university including renewals, contract templates, and notifications as defined by the Manager - Contracts Management. This position analyzes various categories of spend and reviews contracts for buyers. The coordinator can also develop new contract templates and types of contractual vehicles for existing categories of supply, as well as identify and develop new categories and processes. The coordinator also provides administrative support to the Contracts Group.

Requirements

Associate degree or equivalent combination of education and experience or working towards a contracts certificate or some other related subject.
2 - 4 years of relevant experience.
Strong interpersonal skills underscored with courteousness, tactfulness, and professionalism.
Effective written and verbal communications skills.
Strong analytical skills.
Ability to work independently and exercise good judgment and discretion in handling difficult, complex issues.
Strong organizational and multi-tasking capability that produces accurate, detail-oriented work in a timely manner to meet stringent deadlines.
Proficiency with Microsoft computer programs/applications (e.g., Microsoft Office, Excel, Access, Outlook, Workday, ServiceNow, and MS Project) in addition to the AIA related contracts and other templated contracts.
Complete assignments on time.
Focus on customer service and team building.
Timely communication with internal and external customers is a must.
Consolidation of vendors and services.
Fact-based negotiation.
Ability to adapt to change and multiple changing priorities.
Business process design and continuous improvement.
Data analysis.
Supplier relationship management and development.
Total Cost of Ownership (TCO) understanding.
Product and category knowledge.
Successful completion of a pre-employment background check is required.
Employees in staff positions at American University must deliver their services to the university from either the District of Columbia, Maryland, or Virginia, or perform work on-site at the university.

Nice To Haves

Bachelor’s degree or equivalent combination of education and experience.
4 - 6 years of relevant experience.

Responsibilities

Track all Department contracts through life cycle in the current contracts database as the primary administrator.
Monitor, coordinate, and approve (as appropriate) contract renewals which includes notifying end users of upcoming terminations within 30 to 180 days before renewals.
Create, administer, and identify new and/or hybrid contracts, agreements, change orders, and amendments, and utilize previously developed agreement templates as required.
Perform supplier contract/program compliance and report on outcomes in association with selected buyer.
Initiate and administer contract life cycle assessments for category management while maintaining high service quality and contractual completeness.
Review, administer and negotiate contracts as needed.
Review supplier proposals and quotes for terms and conditions consistency; analyze submissions through cost analysis; produce summaries or contracts analysis as needed in coordination with other contracts analysts and/or buyers assigned to specific contracts.
Miscellaneous duties as needed assigned by Manager - Contracts Management and Director of Procurement.