Contracts Coordinator - Campus Services

Emory University • Atlanta, GA

4d • Hybrid

About The Position

Campus Services is seeking a contracts coordinator for the shift Monday - Friday; 8am - 5pm.
JOB DESCRIPTION:
Creates and assists supervisors and managers in the negotiation, administration and preparation of contracts for construction, maintenance and/or consulting services.
This includes preparation of contract terms, identification of services to be performed, timing, any restrictions, the bid process and insuring that contracts adhere to Emory and Campus Services policies/procedures.
Assigns contract numbers and inputs contracts into the work management system for tracking of payments against contracts and change orders.
Receives and inputs all contract invoices into Emory's Procurement Services system and Campus Services work management system, verifying invoices fall within scope and value of the contract.
Insures proper accounting for contract expenses and follows up on any needed corrections.
Acts as a resource to research and answer questions from vendors, supervisors, managers or Payment Services concerning contracts.
Performs related responsibilities as required.

Requirements

• Two years of college coursework and four years of related contracts or administrative experience, preferably in a facilities environment, or an equivalent combination of education, training and experience.
• May require a valid Georgia driver's license and an insurable driving record.
• This role requires residency in the state of GA.

Responsibilities

• Creates and assists supervisors and managers in the negotiation, administration and preparation of contracts for construction, maintenance and/or consulting services.
• Preparation of contract terms, identification of services to be performed, timing, any restrictions, the bid process and insuring that contracts adhere to Emory and Campus Services policies/procedures.
• Assigns contract numbers and inputs contracts into the work management system for tracking of payments against contracts and change orders.
• Receives and inputs all contract invoices into Emory's Procurement Services system and Campus Services work management system, verifying invoices fall within scope and value of the contract.
• Insures proper accounting for contract expenses and follows up on any needed corrections.
• Acts as a resource to research and answer questions from vendors, supervisors, managers or Payment Services concerning contracts.
• Performs related responsibilities as required.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 5,001-10,000 employees