Contracts Coordinator - Campus Services

Emory University•Atlanta, GA

17h•Hybrid

About The Position

Campus Services is seeking a contracts coordinator for the shift Monday - Friday; 8am - 5pm. This role creates and assists supervisors and managers in the negotiation, administration and preparation of contracts for construction, maintenance and/or consulting services. This includes preparation of contract terms, identification of services to be performed, timing, any restrictions, the bid process and insuring that contracts adhere to Emory and Campus Services policies/procedures. The coordinator assigns contract numbers and inputs contracts into the work management system for tracking of payments against contracts and change orders. They also receive and input all contract invoices into Emory's Procurement Services system and Campus Services work management system, verifying invoices fall within scope and value of the contract. The role ensures proper accounting for contract expenses and follows up on any needed corrections. Additionally, the coordinator acts as a resource to research and answer questions from vendors, supervisors, managers or Payment Services concerning contracts and performs related responsibilities as required.

Requirements

Two years of college coursework and four years of related contracts or administrative experience, preferably in a facilities environment, or an equivalent combination of education, training and experience.
May require a valid Georgia driver's license and an insurable driving record.
Residency in the state of GA.

Nice To Haves

Experience in a facilities environment.

Responsibilities

Creates and assists supervisors and managers in the negotiation, administration and preparation of contracts for construction, maintenance and/or consulting services.
Prepares contract terms, identifies services to be performed, timing, any restrictions, and the bid process.
Ensures that contracts adhere to Emory and Campus Services policies/procedures.
Assigns contract numbers and inputs contracts into the work management system for tracking of payments against contracts and change orders.
Receives and inputs all contract invoices into Emory's Procurement Services system and Campus Services work management system, verifying invoices fall within scope and value of the contract.
Ensures proper accounting for contract expenses and follows up on any needed corrections.
Acts as a resource to research and answer questions from vendors, supervisors, managers or Payment Services concerning contracts.
Performs related responsibilities as required.

Benefits

Emory University offers a comprehensive benefits package, which may include the following:
Health insurance
Dental insurance
Vision insurance
Life insurance
Disability insurance
401k
Paid holidays
Paid time off
Tuition reimbursement
Professional development opportunities