Contracts Coordinator

City of Scottsdale•Scottsdale, AZ

4d•Onsite

About The Position

Scottsdale’s Parks and Recreation Department is powered by a team of dedicated professionals committed to delivering Simply Better Service for a World-Class Community. Every day, we enhance the quality of life for residents through exceptional facilities, memorable experiences, and public spaces that inspire civic pride. We’re seeking a Contracts Coordinator who brings a sharp eye for detail, a passion for service, and a collaborative spirit. This role supports the creation, coordination, and maintenance of multiple service, commodity, and performance contracts that keep our parks, programs, and facilities operating at their best. Reporting to a Parks & Recreation Manager, you’ll work closely with staff across the department and serve as the primary liaison to contracted vendors. If you take pride in accuracy, communication, and supporting high-quality public spaces, you’ll feel right at home here.

Requirements

High school diploma or General Educational Development (GED) equivalent.
Three years of experience directly relating to contracts coordination within the scope of assignment.
Must possess and maintain a valid, unrestricted driver's license with no major citations within the past 36 months prior to the start date.
Every person employed by the City of Scottsdale shall reside in the State of Arizona during his or her active employment by the City, regardless of whether the employee is approved to remote work.

Nice To Haves

Providing exceptional customer service, especially in a fast-paced, service-oriented environment.
Balancing multiple priorities, deadlines, and contracts simultaneously with accuracy and accountability.

Responsibilities

Creating and evaluating Requests for Proposals (RFPs) and Invitations for Bids (IFBs), ensuring clarity, compliance, and alignment with project goals.
Meeting with internal teams to define project intent, scope of work, and design requirements, translating operational needs into clear contract documents.
Managing the full contract lifecycle, from initiation and coordination to award, tracking, and completion.
Processing contractor invoices, reviewing for accuracy, and submitting for timely payment.
Serving as a liaison to vendors, contractors, and warrantors, representing organizational interests with professionalism and clarity.
Building and maintaining positive vendor relationships, ensuring expectations, timelines, and deliverables are clearly understood.
Maintaining organized contract files and documentation, with strong attention to detail and compliance.

Benefits

12 Paid Holidays, including 1 Floating Holiday
Vacation Accrual starting at 10.3 hours per month, available for use as soon as it’s earned
Medical Leave Accrual at 8 hours per month, also available immediately after accrual
Comprehensive Medical, Dental, and Vision Coverage, including behavioral health services
City-Paid Basic Life Insurance equal to one year of your annual salary, with optional supplemental coverage
Participation in the Arizona State Retirement System (ASRS) — a defined benefit pension plan with mandatory employer and employee contributions currently at 12%, including long-term disability coverage
Post-Employment Health Plan, employer contribution of $10 per pay period to employee's PEHP
Supplemental Retirement Options through Nationwide (457 plan)
Tuition Reimbursement up to $2,500 per year to help you continue your education
Pet Insurance to help care for your animals
Bilingual Pay Compensation for eligible employees
Employee Wellness Incentives to support your health goals
Free Access to multiple city-owned fitness and recreational facilities