Contracts Assistant

Nextdeavor • Irvine, CA

5d • Onsite

About The Position

As a Contracts Assistant, you will support the contracts function by ensuring accurate processing and tracking of proposals, orders, and contract closeouts. You will enable timely fulfillment of contract requirements and collaborate across departments and with customers. Onsite in Irvine, you will work with operations, pricing, and customer contacts to keep contract activity moving smoothly.

Requirements

• High school diploma or GED
• 1–3 years of related experience and/or training in contracts, order processing, or administrative support
• Strong oral and written communication skills
• Ability to read and interpret procedure manuals, contract documents, and customer correspondence
• Effective time management, prioritization skills, attention to detail, and discretion
• Ability to write routine reports and correspondence and to interface at all levels of the organization
• Must be a US Citizen

Responsibilities

• Coordinate, submit, and track approved proposals and related backup documentation
• Support distribution and data entry of sales orders and contract requirements into CostPoint
• Manage online solicitations and customer orders, including pulling purchase orders from portals and processing EDI email orders
• Generate, process, and track contract closeout sheets and MRO repair project files
• Scan and maintain on-line proposal and program folders; assist with CAV entry and processing
• Perform routine customer follow-up, resolve customer complaints per policy, and coordinate issue resolution with other departments
• Assist with pricing and process RFQs from customers

Benefits

• health, vision and dental benefits for contract employees
• Paid sick leave eligibility is contingent on state of residence
• Optional 401k Plan (excludes employer match)
• Opportunity to get your foot in the door at a well-established corporation, with potential for extended or permanent full-time employment

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED