Contracts and Privacy Manager
About The Position
Every purchase agreement that crosses a school district's desk carries real stakes, for the district, for the students who'll use the materials, and for Macmillan Learning and BFW's ability to deliver on what we've promised. This role sits right at that intersection. As Contracts & Privacy Manager on the Bids & Contracts team, you'll evaluate and negotiate purchase agreements for our textbooks, Achieve platform access, and Professional Development services across K-12 districts and Higher Ed institutions. You'll also be the person making sure student data privacy terms hold up to FERPA and COPPA standards, and that our contract repository stays accurate and audit-ready long after the ink is dry. If you like contract work that's detail-heavy but never abstract, where the terms you negotiate connect directly to real classrooms, this could be a strong fit. We know some talented people hesitate to apply when they don't check every box on a list. If this role has you excited and you believe you could do the work well, we want to hear from you, even if your path here doesn't match every requirement exactly. We're looking for people who care about our mission and bring their own perspective to the table. Different backgrounds, skills, and ways of working make us better at what we do. If this opportunity speaks to you, tell us how your experience and abilities could add value here. We want Macmillan Learning to be a place where everyone can do their best work and where different viewpoints are genuinely welcome, so if you're a qualified candidate, we hope you'll apply. We're looking forward to learning what you'd bring to the team.
Requirements
- 6+ years evaluating, reviewing, and negotiating commercial agreements or contract administration within EdTech, educational publishing, or K-12/Higher Ed procurement
- Direct experience evaluating customer agreements for educational software/LMS platforms, print/digital instructional materials, and professional development services
- Hands-on experience evaluating and negotiating district Data Protection Agreements and student data privacy addenda
- Strong experience uploading, indexing, and maintaining metadata records in a Contract Lifecycle Management system or repository tool (such as DocuSign CLM, Salesforce, or Conga)
- Proven ability to build contract status reports and track turnaround metrics
- Advanced proficiency in Microsoft Word (Track Changes, redlining) and e-signature platforms like DocuSign
Nice To Haves
- Exceptional attention to detail when auditing contract metadata and repository records
- Ability to manage a high contract volume during seasonal back-to-school and adoption cycles
- Clear, confident communication with district procurement officers, school attorneys, and internal sales partners
Responsibilities
- Evaluate and negotiate purchase agreements
- Review and negotiate customer purchase agreements, Master Service Agreements, and terms of sale for print/digital textbooks, Achieve platform access, and Professional Development engagements
- Check agreements against company guidelines
- Confirm that licensing models, subscription terms, and delivery schedules/milestones line up correctly for both products and PD
- Own data privacy terms
- Evaluate and negotiate district-provided Data Protection Agreements, Student Data Privacy Agreements, and privacy riders
- Ensure terms meet FERPA, COPPA, and internal security requirements
- Work through RFPs and bid packages
- Review legal, contractual, and privacy language in district RFPs and formal bid packages
- Apply pre-approved exception language
- Clarify delivery and service terms
- Partner across teams
- Work closely with Sales, Finance, Legal, and Information Security
- Resolve contract redlines in a way that protects the business while keeping deals moving
- Keep the contract repository in order
- Upload executed purchase agreements, amendments, DPAs, and PD statements of work into the central repository
- Tag metadata — district name, effective/expiration dates, products purchased, license quantities, renewal terms, liability caps — accurately and consistently
- Maintain organized, audit-ready folder structures and naming conventions across active and legacy records
- Build reporting that others rely on
- Generate recurring and ad-hoc contract reports for sales leadership, customer success, and department management
- Track KPIs including contract review turnaround time, active deal volume, backlog status, and SLA performance
- Flag what's coming next
- Monitor upcoming subscription end dates and license expirations
- Communicate renewal timelines to internal account teams before they become a problem
Benefits
- Competitive pay and bonus plan
- Generous paid time off, sick time, discretionary days. and paid holidays (International Day for the Elimination of Racial Discrimination, Juneteenth, Indigenous People's Day, and more!)
- Employee Assistance Program, Education Assistance Program
- 100% employer-paid life and AD&D insurance
- And much more!
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
No Education Listed
