Contracts and Grants Administration Manager - Limited Service

State of Vermont • Barre, VT

9d • Onsite

About The Position

The Department of Libraries seeks a highly skilled and experienced Grants and Contracts Administration Manager to oversee and manage the allocation and compliance of significant federal funds, including the US Treasury American Rescue Plan Act (ARPA) Capital Fund and Congressionally Directed Spending (CDS) Housing and Urban Development (HUD) grants. This critical role serves as the principal contact for these grant programs and ensures adherence to federal and state regulations throughout the grant lifecycle. The successful candidate will manage $26.4 million in federal funds designated for public library capital projects and ensure these projects meet completion deadlines and regulatory compliance. The position requires patience, diligence, and the ability to effectively interact with stakeholders who may have limited experience with federal grant regulations.

Requirements

• Bachelor's degree in accounting, business management, financial auditing, grants administration, or another closely related field, AND one (1) year or more of experience in grant, contract, or program management or another relevant closely related field, including program management or supervisory experience.
• OR Four (4) years or more of combined education and experience in accounting, business management, financial auditing, grants administration, or another relevant field, including one (1) year of program management or supervisory experience.
• OR At least one (1) year as a Contracts & Grants Administrator in Vermont State service.

Nice To Haves

• Completed Lean Green belt, Supervising in State Government, Strengths-Based Leadership, facilitation, and program management trainings.
• Bachelor's degree in Public Administration, Finance, Library Science, or a related field.
• Minimum of 5 years of experience in grant management, preferably with federal grants.
• Experience in public sector or library management is highly desirable.
• Strong understanding of federal grant regulations and financial management.
• Excellent organizational, leadership, and communication skills.
• Ability to handle multiple tasks, prioritize responsibilities, and work under tight deadlines.
• Strong analytical skills and attention to detail are essential.

Responsibilities

• Supervise the Library Grants Specialist and oversee the administration of the ARPA Capital Fund and CDS HUD grants. Ensure all projects align with federal regulations and guidelines.
• Develop and implement effective tracking and monitoring systems to oversee grant expenditures and compliance. Advise and guide on compliance issues, recommend corrective actions, and manage the denial of funding or reimbursement requests for non-compliant projects.
• Serve as the primary liaison with public library municipalities, non-profit organizations, and federal agencies. Participate in public hearings, meetings, and committees as the lead representative for grant-related matters.
• Prepare detailed reports on grant usage and compliance. Ensure accurate and timely reporting to federal and state agencies as required.
• Provide essential training and technical assistance to staff and grant recipients on federal grant requirements and compliance.
• Work closely with AOA Finance and the Library Capital Grants Specialist to manage fund drawdowns and reimbursements, ensuring financial activities are following grant stipulations.

Benefits

• 80% State paid medical premium and a dental plan at no cost for employees and their families
• 12 paid holidays each year and a generous leave plan
• State Paid Family and Medical Leave Insurance (FMLI)
• Two ways to save for your retirement: A State defined benefit pension plan and a deferred compensation 457(b) plan
• Tuition Reimbursement
• Flexible spending healthcare and childcare reimbursement accounts
• Low cost group life insurance
• Incentive-based Wellness Program
• Qualified Employer for Public Service Student Loan Forgiveness Program

What This Job Offers

• Job Type: Full-time
• Career Level: Manager