Contracts Administrator

SewerAI Corporation•Walnut Creek, CA

1d•$85,000 - $85,000•Remote

About The Position

SewerAI is transforming underground infrastructure management through AI-powered inspection and risk analysis. Our platform helps contractors, engineering firms, and utilities unlock valuable insights from sewer inspection data—turning hours of manual video review into actionable intelligence in minutes. After doubling our customer base over the past year, we’re now entering an exciting phase of accelerated growth. We’re looking for a Contracts Administrator who has been around the block, someone who has touched every part of the contract lifecycle, knows the difference between a redline that matters and one that doesn’t, and isn’t easily rattled by an 80–100 bid year. This role sits at the intersection of Sales, Finance, and Legal/Compliance. You’ll own the structure, execution, and governance of our customer and vendor agreements while simultaneously keeping bid submissions on track and the deal desk moving. It’s detail-heavy, deadline-driven, and occasionally involves tracking down a notary stamp at the worst possible moment. But it’s also genuinely important: every contract we execute cleanly is revenue we protect, and every bid we submit on time is an opportunity we don’t leave on the table.

Requirements

5–7+ years of experience in contract administration, deal desk, legal operations, or a related field
Experience in a SaaS or technology company environment familiarity with subscription and/or usage-based business models preferred
Hands-on experience preparing and submitting bid packages and RFP responses; municipal procurement experience is a strong plus
Comfortable redlining agreements and managing contract lifecycle end to end
Familiarity with government software platforms like OpenGov, Okta, or similar is a bonus
Experience with contract lifecycle management (CLM) tools
Notary certification or willingness to obtain one
Highly organized, strong attention to detail, calm under pressure, and comfortable working independently in a remote environment

Nice To Haves

ASC 606 familiarity preferred
municipal procurement experience is a strong plus
Familiarity with government software platforms like OpenGov, Okta, or similar is a bonus
Notary certification or willingness to obtain one

Responsibilities

Draft, review, and redline a range of agreements including MSAs, Order Forms, SOWs, SaaS, professional services, partner, and vendor agreements
Identify non-standard terms and recommend appropriate modifications (you don’t need a JD, but you need sharp instincts and know when to escalate)
Collaborate cross-functionally with Sales, Finance, and external counsel to drive agreements to execution
Develop and implement standardized contract templates and negotiation guardrails across key terms: liability caps, indemnification, payment terms
Maintain a centralized contract repository with proper version control, governance, and a clause library that actually gets used
Build scalable processes, playbooks, and tooling for the contracting function as we grow
Prepare, assemble, and submit RFP, RFQ, and bid documents for municipal and government opportunities — roughly 80–100 annually
Serve as a key participant in deal desk, supporting deal structuring and negotiation strategy with Sales
Pull and organize company credentials, references, and supporting materials for bid submissions
Collect, track, and manage insurance certificates and compliance documentation
Coordinate signatures and notarization requirements across internal and external stakeholders
Partner with Finance to ensure contracts align with billing structures, invoicing requirements, and revenue recognition considerations (ASC 606 familiarity preferred)
Support PO processes and contract documentation to keep Finance and Sales on the same page
Provide training and guidance to Sales teams on contract terms and negotiation best practices
Help improve contract turnaround times and reduce friction in the deal process
Support contracting across diverse customer segments including utilities, contractors, engineering firms, and distributors