Contracts Administrator

AeroVironment•Dayton, OH

2d•$70,500 - $100,275•Hybrid

About The Position

The Contracts Administrator supports the mission of the AV Contracts Department by providing excellence in Contracts Administration to internal and external customers. One possesses basic knowledge and understanding of professional Contracts Administration within the aerospace and defense industry. The Contracts Administrator supports the bid, capture and contract negotiation processes, and then ensures efficient performance throughout the life of each contract, supporting amendments, data entry, contract closeouts and interpretations as necessary. Detail-orientation and responsiveness are key in this position.

Requirements

Associates and/or Bachelor degree in Business Administration is required or equivalent combination of education, training, and experience
Minimum 1-3 years relevant experience.
Prior experience in an aerospace/defense/government contracting environment is preferred
Presently hold or capable of obtaining a U.S. Security Clearance (Secret, Top Secret Preferred).
Demonstrated knowledge of federal acquisition process, government contracting principles and regulations (e.g., FAR, DFARS, contract-specific flow-downs, etc.) required
Demonstrates skill at multi-tasking and prioritization of workload
Demonstrates basic negotiation and conflict resolution skills
Provides the highest customer service experience to our domestic and international customers and internal customers
Works well with varying seniority levels, including staff, managers and external partners
Highly organized individual with the ability to conduct business in a professional manner.
Process-oriented, results and deadline-driven; Professional appearance and conduct at all times
Able to excel in a fast-paced, deadline-driven environment, where small teams share a broad variety of duties
Displays strong initiative and drive to accomplish goals and meet company objectives
Is committed to learning from mistakes and driven to improve and enhance performance of oneself, others, and the company
Good written and verbal communication skills.
Good analytical, time management and organizational skills.
Good computer skills and proficiency with office software such as Microsoft Office Suite, to include, Word, PowerPoint and Excel and productivity tools.
You must be a U.S. Citizen
Must be able to travel within the Continental U.S. when required.
Must be willing to work on government contracts and have the ability to obtain a security clearance.

Nice To Haves

Prior experience in an aerospace/defense/government contracting environment is preferred
Secret, Top Secret Preferred (for Security Clearance)

Responsibilities

Work closely with Operations, the Contracts team and their immediate management chain, as well as other functions including Sales, Strategy and Marketing, Finance, and the Legal team on bid and proposal preparation, contract negotiation, contract review and administration for new and sustaining products and services.
Perform contract administrative duties throughout the contract lifecycle including, but not limited to, proposal review and preparation, leading pre and post award negotiations, executing contract modifications, initiating contract close-outs and providing overall contracts support to assigned programs.
Support reviewing and redlining various agreements such as, Non-Disclosure Agreements, Sales/Purchase Agreements, Subcontracts, Master Agreements, and other Contractual agreements, such as FAR based contracts, OTAs, etc.
Support contract negotiations with contracts leadership.
Support contracts leaders ensuring that agreements/terms and conditions comply with all applicable regulations and requirements, while also adhering to company policies and escalating questions or concerns to their leadership.
Serve as point-of-contact for assigned customer portfolio and serve as customer interface on pre-contract and active contract activities
Monitor the performance of long-term contracts and agreements.
Analyze and concisely summarizes contractual obligations, commitments, and performance for internal stakeholders.
Coordinates flow-downs of terms and conditions with all functional departments including program management, engineering, product support, finance, quality, supply chain management, manufacturing, as required.
Assist Contracts Managers in ensuring the company compliance with the terms and conditions.
Maintains an accurate audit file for each contract which will include original contract, all correspondence, changes/deviations, modification/amendments, clarifications, etc.
Review uploaded contracts related data in business systems to ensure data is accurate and complete.
Supports maintenance and retrieval of contract documents/files and validated data, preparation of reports and participation in status reviews
Research and provide recommendations on addressing contract related problems of limited scope.
Follows standard practices and procedures in analyzing situations or data from which answers can be readily obtained
Other duties, as assigned