Contracts Administrator

Nammo Defense Systems, Inc•Perry, FL

56d•Onsite

About The Position

Nammo Perry is a center of excellence for the design, development and production of munitions and pyrotechnic products for the U.S. Department of Defense. Nammo employees working at the Florida site manufacture all types of 40mm low and high velocity ammunition; pyrotechnic marking; signaling and tactical illumination devices; battlefield effects training simulators; demolition charges; hand grenade fuzes; and other ammunition components. Additionally, they provide load, assemble, and pack (LAP) services for large caliber direct-fire ammunition. The Contracts Administrator will be responsible for preparing, negotiating, and reviewing various company contracts, such as purchases, sales, and business partnerships. The ideal candidate will demonstrate keen attention to detail and identify potential risks and strong analytical skills to analyze contracts, aiming to reduce costs and maximize profits while ensuring compliance with legal regulations. This role will involve ensuring that all our contracts align with regulatory requirements and effectively contribute to our company’s objectives.

Requirements

BS degree in Business Administration, or related field/degree and three (3) years of relevant experience in contract management
Working knowledge of legal & compliance requirements involved with defense contracts
Familiarity with accounting procedures and Generally Accepted Accounting Principles
Excellent writing skills
Keen attention to detail
Strong analytical and organizational skills
Ability to work with varying seniority levels, including staff, managers and external partners
Must submit to and pass a drug test pursuant to Company Drug-Free Workplace Policy which includes random testing
Must have good vision (may be corrected)
Must have no known hearing loss (may be corrected)
Must be able to stand/walk/sit for prolonged periods of time
Must be able to travel
Must have stamina to work more than the scheduled workday when needed, including nights and weekends
Must be able to pick up, handle, and otherwise work paper

Responsibilities

Reviewing, negotiating, and approving contracts and purchase orders
Maintaining contractual records to company record retention and federal policy
Ensuring compliance with contractual terms and conditions
Preparing sales and purchase contracts
Explaining terms and conditions to managers
Monitoring compliance with legal standards
Managing contract renewals and modifications
Liaising between project managers and other parties
Ensuring timely payments and delivery of services
Analyze potential risks involved with specific contract terms
Monitor legislative changes and coordinate with the legal department as needed
Track and monitor monthly sales to completion
Ensure all internal controls are met for accurate invoicing and participate for internal and external audits
Update and maintain accurate records in D365, including forecast orders/sales, actual and planned shipments (invoicing) and contractual due dates.
Aid Business Development in the preparation of proposals in response to customer Requests for Proposals and Requests for Quotes. Specifically: maintain accurate Past Performance records to support proposal preparation.
Participate in contract review meetings to support Business Development and Program Manager sales objectives.
Provide contractual support to Program Managers in the day-to-day operations
Track and maintain contract data records lists (CDRLS) and other contractually-required data items ensuring timely submission and compliance
Assist with communicating contractual requirement to all relevant internal customers
Maintain adherence to Company policies and procedures, safety and environmental standards, and good housekeeping practices
Maintain good employee relations, and adherence to Affirmative Action Plan, Labor Laws, and EEO rules and regulations
Other duties as assigned