Contracts Administrator

Riley Power Group • Rock Hill, SC

12h • Onsite

About The Position

The Contracts Administrator plays a vital role in supporting project delivery, compliance, and operational excellence. This role ensures that contract documentation, qualification requirements, insurance compliance, and system data are accurately managed and consistently maintained. The ideal candidate is detail‑oriented, proactive, and experienced in supporting a high‑volume project environment.

Requirements

• 2-5 years of experience in contract administration, project administration, or similar roles within construction, mechanical/electrical contracting, or related industries.
• Working knowledge of contract terminology, compliance requirements, and project documentation standards.
• Experience with ERP systems; NetSuite preferred.
• Strong organizational and documentation skills with a high level of accuracy.
• Ability to manage multiple tasks, priorities, and deadlines in a fast‑paced environment.
• Strong communication skills and ability to collaborate across operations, finance, and project teams.
• Proficiency with Microsoft Office and SharePoint.
• Ability to interpret contract terms and identify potential risks or inconsistencies.
• Comfort working with nationwide project teams and varied client requirements.
• Service‑oriented approach with a focus on efficiency and continuous improvement.

Responsibilities

• Prepare, coordinate, and submit pre‑qualification responses for clients, vendors, and industry platforms.
• Maintain up‑to‑date company information, financials, and safety records required for qualification packages.
• Track renewal cycles and proactively update materials to ensure uninterrupted eligibility.
• Monitor COI submissions, renewals, and expiration dates for subcontractors and vendors.
• Communicate directly with insurance providers and subcontractors to obtain compliant and timely documentation.
• Escalate non‑compliance risks and maintain accurate insurance records in accordance with company and client requirements.
• Create and configure new projects and sales orders (SOs) in NetSuite based on executed contracts and scope documentation.
• Support project teams by maintaining accurate and current contract and project data in the system.
• Prepare and distribute routine reports related to contract status, COI compliance, pre‑qualification activity, and project setup metrics.
• Provide analysis and data insights to project managers, operations leadership, and finance as needed.
• Maintain organized, accessible, and current digital contract records within SharePoint.
• Ensure all contract versions, amendments, and supporting documents are stored consistently and according to internal protocols.
• Monitor folder structure, permissions, and file integrity to support audit readiness and compliance.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed