Contracts Administrator

Kraken Kinetics•Pinehurst, NC

13d•Onsite

About The Position

Kraken Kinetics designs and manufactures advanced kinetic solutions that enable modern warfighting capabilities for the United States Armed Forces and its allies. We specialize in mission-tailored warheads and firing systems for unmanned and autonomous weapon platforms, delivering production-ready solutions at speed to address urgent national security challenges. Our team brings decades of specialized Department of War experience across the full lifecycle of kinetic system development—from concept and design through testing, manufacturing, and operational deployment. Built on a foundation of work that helped lead the DoW into the era of kinetic drones, Kraken Kinetics combines commercial agility with deep technical expertise to deliver DEFINITIVE LETHALITY ™ when it matters most. This is a full-time, on-site position at our Pinehurst, NC area facility. Kraken Kinetics is seeking a Contracts Administrator to support the Contracts Manager across the full contract lifecycle, providing the administrative backbone of the contracts function. Reporting to the Contracts Manager, this individual manages contract correspondence, tracks milestones and deliverables, maintains the contracts repository, and helps ensure that day-to-day contract administration runs smoothly and on schedule. This support role is essential to keeping the contracts function organized, responsive, and audit-ready. The right candidate is highly organized, detail-oriented, and comfortable managing multiple deadlines and stakeholders in a fast-paced environment. As Kraken Kinetics grows, there is potential for this role to take on increasing responsibility within the contracts function.

Requirements

2+ years of experience in contract administration, procurement, or a related administrative role.
Experience supporting document management, recordkeeping, correspondence, in a fast-paced professional environment.
Highly organized with strong attention to detail and reliable follow-through on deadlines.
Strong written and verbal communication skills, including professional correspondence drafting.
Ability to manage multiple priorities and administrative workflows simultaneously.
Proficiency with Microsoft Office (Word, Excel, Outlook).
Discretion in handling sensitive and confidential contractual information.
Ability to work collaboratively across departments and represent the contracts function professionally.

Nice To Haves

Exposure to government contracting or a defense supply chain environment a plus, though not required.
Experience working with or for a defense manufacturer, prime contractor, or subcontractor a plus.
Experience with contract management software or ERP-integrated modules a plus.

Responsibilities

Draft, format, and route routine contract correspondence, including timely acknowledgments, status updates, and administrative notices, to customers, suppliers, and internal stakeholders.
Prepare, proofread, and process contracts, modifications, and amendments for the Contracts Manager's review, redline, and signature.
Support scheduling and logistics for contract negotiations, kickoff meetings, and customer calls.
Maintain and organize the centralized contracts repository, ensuring executed contracts, modifications, and related correspondence are filed accurately and easily retrievable.
Track key contract milestones, deliverable due dates, option periods, and expiration dates, flagging upcoming deadlines to the Contracts Manager.
Maintain accurate contract logs and trackers, and produce regular status reports for leadership.
Support completion and renewal of System for Award Management (SAM.gov) registrations, annual representations, and required certifications.
Assist in gathering documentation for compliance reviews, audits, and government flow-down requirements, helping ensure contract files meet applicable recordkeeping standards.
Serve as a day-to-day point of contact for Program Management, Finance, Supply Chain, and Operations on routine contract questions and status inquiries, escalating substantive issues to the Contracts Manager.
Support the Contracts Manager in preparing proposal materials, compliance matrices, and correspondence related to capture and business development efforts.
Assist with rolling out new templates, checklists, and process documentation as the contracts function matures.
Support the Contracts Manager in maintaining and refining contract templates, checklists, and standard operating procedures.
Assist in maintaining contract management software/tools, ensuring data accuracy and consistency across the portfolio.