Contracts Administrator
About The Position
Carollo Engineers is a leading engineering firm dedicated exclusively to water. For over 90 years, we've specialized in the planning, design, and construction of water, wastewater, stormwater, and reuse facilities, bringing innovative and sustainable solutions to the water sector's most complex challenges. We work with water agencies, municipalities, utilities, research organizations, and private companies across various industries, including technology, manufacturing, and beyond. These clients choose Carollo because we employ some of the most knowledgeable and experienced professionals in the world. When you join our team, you'll work alongside industry leaders who are advancing the science of water, protecting public health, and building resilient communities. Carollo's vision is to be the best water consulting firm and the best place for you to build your career. If you're passionate about making a difference in this critical field, we invite you to explore a career with Carollo.
Requirements
- High School Degree or equivalent
- 2+ years of administrative experience, preferably in legal, contracts, CLMs, compliance, or risk management environments.
- Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) and document management systems.
- Exceptional attention to detail and organizational skills.
- Ability to manage multiple priorities and meet deadlines.
- Strong written and verbal communications skills.
- High level of integrity and discretion
Responsibilities
- Maintain and organize digital contract archives in accordance with company policies.
- Review incoming contracts for completeness and proper documentation before filing.
- Ensure contracts are accurately labeled, indexed, and easily retrievable.
- Maintain accurate and up-to-date contract records within the CLM system.
- Support contract routing and approval workflows, ensuring timely processing and proper documentation.
- Upload fully executed agreements into the CLM system, ensuring all final documents and attachments are accurately recorded.
- Assist with the implementation and rollout of the CLM system to employees, including user adoption efforts.
- Provide administrative assistance to the Risk Management team.
- Assist with tracking subconsultant insurance certificates.
- Assist with issuing insurance certificates.
- Maintain confidentiality of sensitive contractual and risk information.
- Support process improvements to enhance document management efficiency.
- Perform additional administrative tasks as assigned.
Benefits
- paid time off and holidays
- comprehensive health insurance coverage
- pre-tax savings account options for healthcare, dependent care and commuter expenses
- disability insurance
- life insurance options for you and your dependents
- free Caregiver Support
- Travel Assistance
- counseling services
- discount programs
- a Lifestyle Reimbursement Account
- 401(k) company contribution matching
- tuition reimbursement
- discretionary bonuses
- career advancement bonuses
- professional registration bonuses
- employee referral bonuses
- compensatory time for exempt employees
- Flexible work arrangements
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
