Sr. - Behavioral Health

Ventura County•Oxnard, CA

52d•Onsite

About The Position

Under general direction, plans, organizes and coordinates contracts, memorandums of agreement, grants, and board letters as part of the Behavioral Health Department Provider Network Management Team. The ideal candidate will be analytical, able to handle a large workload under tight timelines, a skilled negotiator, and will demonstrate creativity and resourcefulness in identifying opportunities for value and cost savings. Further, the ideal candidate will have extensive experience working in a large agency where they managed contract based fiscal and operational management related issues such as contract negotiation, contract/grant/report writing, budget administration, contract and grant administration, contractor performance monitoring, customer service support, board letter development and management, and request for proposal (RFP) development and management.

Requirements

Program Administrator I: Possession of a bachelor's degree in Public Administration Health, Business Administration, or a related field AND One (1) year of paid professional level experience working with contracts, grants, and Request for Proposals (RFPs).
Program Administrator II: Possession of a bachelor's degree in Public Administration Health, Business Administration, or a related field AND Two (2) years of paid professional level experience working with contracts, grants, and Request for Proposals (RFPs).
Program Administrator III: Possession of a bachelor's degree in Public Administration Health, Business Administration, or a related field AND Four (4) years of paid professional level experience working with contracts, grants, and Request for Proposals (RFPs).
Senior Program Administrator: Possession of a bachelor's degree in Public Administration Health, Business Administration, or a related field AND Six (6) year of paid professional level experience working with contracts, grants, and Request for Proposals (RFPs).
Additional related work experience may be substituted for education on a year-for-year basis.
Contract and grant administration, including negotiation, writing, and performance monitoring.
Budget and fiscal management by overseeing budget administration and identifying cost-saving opportunities.
Request for Proposal (RFP) development and managing the creation and execution of RFPs.
Working knowledge of: the principles and techniques of program and project management; contract and budgetary preparation and analysis; fiscal management; organization and staffing; administrative application of data processing; public relations and customer service support; personnel administration as applicable to allocated level and program; principles and practices of contract and grant administration and management; request for proposal (RFP) process; applicable laws, regulations, policies, and procedures governing public procurement, contracts, and agreements; records management principles and practices applicable to contract and grant administration, including maintaining, tracking, and organizing electronic and physical contract records;
Ability to: analyze administrative and fiscal issues, exercise sound judgment, and resolve issues satisfactorily and in a timely manner; prepare a variety of written reports, recommendations, Board letters, and other administrative documents; speak effectively in public and with the public; plan, organize, assign, prioritize, and supervise the work of others within established deadlines; analyze current policies to identify areas that need improvement or revisions; negotiate contract terms and conditions and resolve contract issues while balancing program, fiscal, legal and operational requirements; monitor contract and grant performance for compliance with established requirements, terms, conditions, and performance expectations; review and evaluate contracts, Board letters, RFPs, reports, and other administrative work products for accuracy, completeness, compliance, and adherence to established requirements; develop and deliver training on policies, procedures, regulatory requirements, and contract administration practices;
Skill in: public speaking and delivering presentation; communicating clearly and effectively orally and in writing developing RFP solicitation documents, including describing the scope of work, vendor requirements, and proposal submission guidelines building and fostering collaborative relationships with stakeholders, promoting teamwork despite differences in opinion or background

Nice To Haves

Customer services as it relates to grant administration
Working with diverse groups of stakeholders

Responsibilities

Manages the execution and administration of a wide variety of contracts and grants for the Behavioral Health Department; Monitors contract outcomes and outputs to ensure that the contractor is performing in accordance with contract terms and expectations; Conducts contract budget projections and assists with annual contract budget development process; Completes grant administration for the department and oversees all associated grant management functions; Researches, analyzes, and prepares reports, correspondence, presentations, and recommendations regarding contract and grant issues, operational improvements, and corrective actions for management and policy makers; Prepares board letters for presentation to the Board of Supervisors and manages the associated workflow through final approval and execution of agreements or Board items; Develops, reviews and revises policies and procedures related to contracts and grants; identifies opportunities to improve processes, operational efficiency, cost effectiveness, and contract terms; and makes recommendations for changes; Consults with County administrators and legal counsel regarding the interpretation of laws and regulations related to procurement and/or contract terms and conditions; Develops request for proposal (RFP) solicitation documents and manages Request for Proposal (RFP) processes for the Behavioral Health department; Serves as a liaison to contractors and County agencies, providing technical support and customer service and coordinating the execution of contracts and purchase orders; Manages recordkeeping systems related to contract administration activities; Performs other related duties as required.
Supervises, trains, and evaluates the performance of professional and support staff engaged in contract and administration activities; Determines staffing needs and workload distribution; assigns, prioritizes, and monitors work of subordinate staff to ensure timely completion of contract and grant deliverables; Provides guidance, mentorship, and technical direction to staff on complex contract negotiation, fiscal analysis, and grant administration matters; Establishes performance standards and expectations for staff; conducts regular performance evaluations and addresses performance concerns, including progressive discipline as needed; Develops and delivers training to staff on contract policies, procedures, and regulatory changes affecting contract and fiscal operations; Reviews and approves work products prepared by subordinate staff, including contracts, board letters, RFPs, and related reports, to ensure accuracy and compliance prior to submission; Leads recruitment and selection efforts for contract team positions; Fosters a collaborative team environment and resolves interpersonal or workflow conflicts among staff; Serves as backup approver and decision-maker for contract related matters in the absence of the Division Chief; Represents the unit in meetings with management and policy makers in place of, or alongside, senior leadership when appropriate; Participates in the development of unit goals, objectives, and workflow procedures to improve team efficiency and effectiveness; and Performs other related duties as required.

Benefits

Educational Incentive: Some positions may be eligible for educational incentive. This incentive may be 2.5%, 3.5%, or 5% for incumbents in eligible positions based on completion of an Associate’s, Bachelor’s, or Master’s degree that is not required for the classification.
Bilingual Incentive: Some positions may be eligible for bilingual incentive depending on the applicable memorandum of agreement and the needs of the department. In order to qualify for this incentive, incumbents in eligible positions must take and pass the applicable bilingual fluency exam with a score of seventy percent (70%) or higher. Proficiency levels by exam are $0.69/hour (Level I), $1.00/hour (Level II), or $1.32/hour (Level III).
Merit Increases: New employees serving their initial County service probationary period in a Professional classification are eligible for an initial 5% merit increase upon completion of at least 2,080 hours (approximately 1 year) assuming work meets satisfactory standards. Subsequent merit increases will be upon completion of each additional 2,080 hours (approximately one year) from the initial merit increase.
Deferred Compensation: Eligible to participate in the County's 401(K) Shared Savings Plan and/or the Section 457 Plan. If you participate in the County sponsored 401(K) plan, the County will match a part of your contribution up to 3% of your salary, on a per pay period basis.
Health Plans: You are afforded a flexible credit allowance for purchasing medical plan under the County’s Flexible Benefits Program. County now pays 100% of dental, and vision premiums.
Flexible Spending Accounts: Pre-tax benefit towards eligible medical, dental and vision care expenses.
Pension Plan: Participate in the County's defined benefit pension plan that provides lifetime payments to retirees. Members are "vested" after attaining five years of retirement service credit. If eligible, you may establish reciprocity with other public retirement systems such as CalPERS.
Holiday: 13 paid days per year which includes a scheduled floating holiday.
Tuition Reimbursement
Disability Plans
Employee Assistance Program
Life Insurance
Wellness Program