Accounting/Contracting Specialist

Applied Optimization•Fairborn, OH

9d•Onsite

About The Position

This role manages contracts administration for all phases of the contract lifecycle, from pre-proposal to contract closeout. It also manages all accounting functions, including budgeting, forecasting, accounts payable, accounts receivable, billing, inventory, general ledger, payroll and tax records, cost proposals, government property, special projects, and contract profitability for a service-based company. Prior experience with government contracting is preferred.

Requirements

Bachelor’s degree or higher related to the field of finance, accountancy, or legal studies with a superior academic record
Attention to detail and effective time and schedule management skills
Effective organizing, planning, and problem-solving skills
Ability to adapt within a small team to support evolving customer requirements
Ability to execute instructions and communication in written, oral, and diagram form
Demonstrated strong writing, fact-gathering, and analytical skills
High level of integrity and confidentiality
Basic computer and software skills including but not necessarily limited to Microsoft Office products (e.g., Outlook, Word, and Power Point), payroll software, and QuickBooks; advanced Microsoft Excel skills

Nice To Haves

1-3 years of experience in accounting or a closely related field
College cumulative GPA (Grade Point Average) of 3.5 or higher
Experience with government contracting, cost proposal processes, government property requirements, understanding of fundamental accounting functions, and payroll practices
Knowledge of SFAS Rules, namely for statements of accounting financial standards, reporting research results, confidentiality, and data management

Responsibilities

Prepare list of requirements from the solicitation for proposal preparation
Verify compliance of proposal with the list of requirements
Assist with the preparation of well-documented cost proposals in accordance with customer and company requirements
Prepare commercialization reports
Submit proposals, including all supporting documents and justifications
Perform contracting strategically to reduce contract risk
Conduct financial profitability analysis on contracts & supplier proposals to identify risk/unfavorable business or legal terms
Review billing to ensure contract provisions are met and track reporting deadlines that influence billing
Develop, review, and award contracts, subcontract, confidentiality, and non-disclosure agreements
Prepare contract billing/cost information to management
Manage & control expenditures for subcontractors
Assist with the maintenance of government and customer property logs
Perform fundamental accounting duties such as: General Ledger posting, Accounts Receivable, Accounts Payable, Payroll, and Fixed Assets
Perform month end billing for services
Prepare monthly financial statements: Income Statement, Balance Sheet, Cash Flow statement and other analytical reports as required
Prepare, support and coordinate financial statement compilation, year-end audit schedules, and tax preparation with the company’s external CPA
Supervise part-time accounting personnel
Assist with the creation and maintenance of company and project budgets
Propose and assist with the implementation of process improvements related to accounting, budgeting, cost proposals and government property functions
Ensure compliance with federal, state, and local financial legal requirements by studying existing and new legislation, enforcing adherence to requirements, and advising management on needed actions.
Maintain cash flow by monitoring bank balances and cash requirements
Reconcile accounts to the general ledger and with subsidiary systems such as payroll
Ensure accuracy and follow documentation procedures for all work; maintain notebook of daily activities and provide weekly report of work
Other duties as assigned