Contractor, GTM Coordinator

a16z•Menlo Park, CA

11h•Hybrid

About The Position

The Go-To-Market Network team has built the deepest c-level executive network in the world for our portfolio companies to work with and learn from. This team of proven sales, marketing and consulting professionals has developed an environment to enable and support marketing, sales, services, and customer success teams in our portfolio’s path to revenue. Their expertise extends into sales, marketing, product management and business development, to help to promote the right partnerships to accelerate time-to-market. This role requires a highly detail-oriented individual who is comfortable working under fast-paced, time-critical situations and has excellent critical thinking abilities. The ideal candidate will be equipped with strong coordination skills, extreme attention to detail, time management skills, able to change direction quickly, and can manage multiple projects. Act as the primary on-site contact for assigned Go-To-Market (GTM) for executive briefings and events. The role will need to collaborate with cross-functional teams to conceptualize, plan, and execute a range of events such as executive briefings, dinners, small receptions and virtual briefings with C-level executives, portfolio companies, the network, and partners Manage all aspects of small event planning logistics, such as arranging meeting spaces, catering, venues, vendor sourcing, shipping, materials, and audio/visual equipment Execute day-of event logistics for briefings and small events. Responsibilities include overseeing room setups, catering, making sure audio-visual requirements are met, managing virtual meetings, other event logistics and on-site troubleshooting Partner with GTM leaders on assigned events to develop plans, ensuring clarity on deliverables, timelines, roles, and responsibilities Keep network and portfolio company contacts updated in the salesforce system You can quickly synthesize information and communicate effectively to different audiences, both written and verbally You easily build rapport and trust with others and have a collaborative attitude with a team-first approach This role requires an in-office presence up to 5 days a week, with the flexibility to be between the San Francisco or Menlo Park office, as needed. To join our team, you should be excited to: Plan and execute events. You’ll ensure that our in-person or virtual events run smoothly and that all event attendees have been communicated any relevant event details. You will also help with event logistics including any necessary setup, catering, breakdown, etc. Maintain data quality. We primarily use Google Workspace, Salesforce, BriefingSource and Zoom to manage our events. You’ll help make sure the systems are up to date with the latest data needed for the team to make important decisions.

Requirements

Bachelor's degree or equivalent experience
2-4 years of events experience
Knowledge in basic food and beverage arrangements, including sourcing venues, contracting, budgeting, and menu planning
Highly organized and executes all tasks with operational and organizational excellence with an attention to detail
Low ego, high empathy, and the capacity to work effectively with diverse teams
Easily build rapport and trust with others and have a collaborative attitude with a team-first approach
Extremely proactive and has the ability to foresee potential roadblocks and mitigate them
Ability to work in a fast-paced, fluid environment
Positive attitude and willingness to jump in and support the broader team when needed
Hands on experience using Google Workspace, Salesforce, and Zoom
Loves learning and continuously improving
Strong communication skills. Ability to quickly synthesize information and communicate effectively to different audiences, both written and verbally.

Nice To Haves

Previous hospitality experience is not required, but is a bonus
Ability to travel to US based events as needed

Responsibilities

Act as the primary on-site contact for assigned Go-To-Market (GTM) for executive briefings and events.
Collaborate with cross-functional teams to conceptualize, plan, and execute a range of events such as executive briefings, dinners, small receptions and virtual briefings with C-level executives, portfolio companies, the network, and partners
Manage all aspects of small event planning logistics, such as arranging meeting spaces, catering, venues, vendor sourcing, shipping, materials, and audio/visual equipment
Execute day-of event logistics for briefings and small events, including overseeing room setups, catering, audio-visual requirements, managing virtual meetings, and on-site troubleshooting
Partner with GTM leaders on assigned events to develop plans, ensuring clarity on deliverables, timelines, roles, and responsibilities
Keep network and portfolio company contacts updated in the salesforce system
Synthesize information and communicate effectively to different audiences, both written and verbally
Build rapport and trust with others and have a collaborative attitude with a team-first approach
Plan and execute events, ensuring smooth operation and clear communication of event details to attendees
Assist with event logistics including setup, catering, and breakdown
Maintain data quality in systems like Google Workspace, Salesforce, BriefingSource, and Zoom