Contractor Coordinator - Planner/Scheduler

Halocarbon•North Augusta, SC

18d•Onsite

About The Position

Halocarbon is seeking an organized, detail-oriented Contractor Coordinator – Planner/Scheduler to coordinate onsite contractors and support the planning and scheduling of maintenance and site activities at its North Augusta manufacturing facility. The role helps ensure contractor and maintenance activities are planned, scheduled, and executed safely and efficiently while meeting site requirements and operational priorities. The position coordinates contractor activities and compliance, including quotes, purchase requisitions, work scheduling, required permits and training, safety requirements, and site compliance. It also develops and maintains weekly and longer-range maintenance schedules; reviews work orders and requests; identifies required labor, materials, parts, tools, equipment, and contractor resources; and coordinates material availability and staging. The coordinator monitors work progress, communicates changes and outstanding items, supports accurate work order documentation and closeout, tracks planning and scheduling KPIs, and identifies opportunities to improve contractor coordination and maintenance execution. The role works with contractors, maintenance teams, departments across the facility, and site leadership, following plant safety policies, cGMP requirements, and applicable regulatory and operational standards. Applicants must be authorized to work in the United States without current or future employer sponsorship.

Requirements

High school diploma, GED, or equivalent.
Previous planning, scheduling, or contractor coordination experience, or relevant certification.
Strong verbal and written communication skills.
Good analytical, troubleshooting, and problem-solving abilities.
Strong planning, scheduling, organizational, and prioritization skills.
Ability to select and use electrical tools.
Ability to work proactively with supervisory direction.
Willingness and ability to work overtime as needed.
Must be capable of lifting containers weighing up to 50 pounds.
Must be able to evacuate the plant and report to the assigned muster point during an emergency or drill.
Must be capable of working in adverse weather conditions, including heat, cold, and rain.
Must be able to use equipment within its design limits, including applicable ladder weight limits.
Must be able to work at heights, including on elevated platforms, scaffolds, lifts, and ladders.
Must be able to work where chemical odors may exist at permissible exposure limits.
Must be able to climb and descend stairs and ladders.
Must be able to safely handle hazardous chemicals on a regular basis.
Must be able to wear a respirator or air hood and use assigned or available personal protective equipment and tools.
Must be able to use readily available fall protection equipment. Current standard fall protection and rescue equipment is rated at 310 pounds.
Must be authorized to work in the United States without current or future employer sponsorship.

Nice To Haves

Experience with Primavera P6, Microsoft Project, or equivalent planning and scheduling software.
Industrial maintenance planning and scheduling experience in small- to medium-sized chemical manufacturing or oil and gas production facilities.
Experience with Chempax/Datacor or SAP ERP software.
Experience working in an FDA-regulated cGMP environment.

Responsibilities

Coordinate onsite contractor activities, including obtaining quotes, initiating purchase requisitions, and scheduling work.
Ensure contractors meet applicable permitting, training, safety, and site compliance requirements before beginning work.
Monitor contractor performance and coordinate resolution or escalation of scheduling, execution, safety, or compliance concerns.
Coordinate planned contractor activities across facility departments, resolve scheduling conflicts, and minimize operational disruptions.
Ensure assigned work complies with plant safety requirements, site policies, cGMP, and applicable regulatory and operational standards.
Develop, publish, and maintain weekly and longer-range maintenance schedules, adjusting them for operational priorities, resource availability, and changing site needs.
Review and plan maintenance work orders, confirming the scope and identifying necessary labor, materials, spare parts, tools, equipment, and contractor resources.
Review incoming work requests for completeness and accuracy, including equipment identification, scope, priority, and supporting details.
Coordinate ordering, availability, kitting, and staging of materials and spare parts.
Monitor scheduled work and communicate progress, completed assignments, scheduling changes, outstanding requests, and overtime needs to stakeholders.
Support timely and accurate work order documentation and closeout, recording completed work and identifying outstanding follow-up items.
Track, compile, and communicate planning and scheduling KPIs, including schedule adherence, work order completion, backlog management, and work readiness.
Identify opportunities to improve planning processes, contractor coordination, scheduling efficiency, and maintenance execution.
Support troubleshooting and timely resolution of issues that could affect scheduled work.
Adhere to plant safety requirements, plant policies, and current Good Manufacturing Practices (cGMP).