CURRENT SAWS EMPLOYEES ONLY Contracting & Purchasing Specialist II

San Antonio Water System•San Antonio, TX

4d•Hybrid

About The Position

The Contracting & Purchasing Specialist II is responsible for the contracting and purchasing of goods and services, to include non-standard and complex items, in support of SAWS through Competitive Bids (“low bids”), Request for Quotes (RFQ), Best Value Bids (BVB) and Request for Proposal (RFP). The position is responsible for solicitation development and review, award document preparation, award recommendations, and contract changes. The position reviews and recommends a variety of bid proposals for Board approval and negotiates contracts within budgetary limitations and scope of authority.

Requirements

Bachelor’s Degree in Marketing, Business Management or related field from an institution accredited by a recognized accrediting agency.
Four years’ progressive purchasing experience , to include preparing solicitations, contract awards and/or change orders.

Nice To Haves

Certification as a Certified Public Purchasing Officer (CPPO), Certified Professional Public Buyer (CPPB), Certified Professional in Supply Management (CPSM), or Certified Purchasing Manager (CPM).

Responsibilities

Creates, develops, researches and approves bid specifications.
Performs market research and cost analysis of prices, discount rates, delivery dates, transportation charges and previous performance.
Prepares solicitation, document review, solicitation posting on third-party electronic bidding website, solicitation communications, and receiving of bids and proposals.
Schedules, coordinates and presents at pre-bid meetings.
Schedules, coordinates and facilitates technical evaluator committee consensus discussions.
Attends selection committee meetings and vendor interviews.
Conducts bid openings, modifies, and verifies bid tabulations.
Negotiates contract terms with Legal’s support; determines which contracts will be extended or bid.
Creates, compiles, and writes contracts resulting from the bidding and negotiating process.
Prepares Board Items for Purchasing Consent Agenda.
Provides assistance to internal and external customers.
Prepares and processes the necessary documents required for proper execution of change orders.
Applies and interprets contracting principles, practices, theories, laws, procedures, and terminology, including Texas State Statutes – Local Government Code Chapters 252, 271 and 791.
Utilizes SAWS’ third-party electronic bidding website for posting and updating specified solicitations, award, and related information.
Utilizes SAWS’ financial software to manage contracts and contract executions.
Enforces compliance of contract terms to include coordinating and mediating SAWS/vendor relationships; resolves problems concerning obligations of the parties, explains contract terms; and ensures compliance with federal and state regulations and Board policies and procedures.
Supports the Small Business Opportunities Program.
Trains and advises SAWS employees on purchasing software and procedures.
Performs other duties as assigned.