Contracting Project Administrator

trane technologies • Kentwood, MI

1d • $48,102 - $67,690 • Hybrid

About The Position

Trane has a new exciting opportunity to join our organization as a Project Administrator in our Grand Rapids, MI Contracting group. Under direct supervision, the Contracting Project Administrator is responsible for routine project documentation, materials, job costing, status monitoring, invoicing, and administrative closeout of each project. This position is required to closely interact with the Area Contracting Manager, and Contracting Project Managers to ensure the timely completion of each project. From project award through close-out, portfolio includes multiple projects at different stages of completion. You will be required to closely interact with internal and external customers to ensure the timely completion of each project, to foster a positive culture.

Requirements

• High School diploma or GED and up to two (2) years of related experience and / or training; or equivalent combination of education and experience.
• Must have strong communication skills, ability to multi-task, proactive approach with willingness to work independently as well as part of a team.
• Proven experience prioritizing tasks in order to meet tight deadlines within a high-paced environment.
• Flexibility to work overtime/ weekends, as required.

Responsibilities

• Follow establish standard work and processes, utilizing several enterprise systems.
• Coordinate the transition of projects from Sales to Operations within enterprise business systems.
• Administer projects throughout entire life cycle to ensure contract compliance and successful delivery. This includes coordination with regional leadership, contract management, legal, and financial services.
• Manage procurement processes per project requirements. With guidance from Project Manager and/or Engineer, handle material ordering/tracking, issue purchase orders and subcontracts to qualified vendors.
• Coordinate monthly customer invoicing process per customer requirements and Project Manager direction to ensure timely and accurate billing.
• Coordinate with project team members for accurate and timely recording of project costs, including time sheets, forecasting assistance, vendor invoices, utilizing project reports, etc.
• Reviews billing backlog and coordinates/communicates with Project Managers, BAS and HVAC Field Technicians, customers, and Trane claims as necessary to resolve obstacles.

Benefits

• Health insurance
• Holistic wellness programs with generous incentives
• Family building benefits include fertility coverage and adoption/surrogacy assistance.
• 401K match up to 6%, plus an additional 2% core contribution
• Paid time off includes 15 vacation days, 9 paid holidays, 3 floating holidays, sick leave, and additional options to support volunteer and parental leave.
• Educational and training opportunities through company programs
• Tuition assistance
• Student debt support

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED