Contracting Project Administrator
About The Position
As a world leader in creating comfortable, sustainable, and efficient climate solutions for buildings, homes and transportation, it's our responsibility to put the planet first. For us at Trane Technologies, and through our businesses including Trane® and Thermo King, sustainability is not just how we do business—it is our business. Trane has a new exciting opportunity to join our organization as a Project Administrator in our Grand Rapids, MI Contracting group. Under direct supervision, the Contracting Project Administrator is responsible for routine project documentation, materials, job costing, status monitoring, invoicing, and administrative closeout of each project. This position is required to closely interact with the Area Contracting Manager, and Contracting Project Managers to ensure the timely completion of each project. From project award through close-out, portfolio includes multiple projects at different stages of completion. You will be required to closely interact with internal and external customers to ensure the timely completion of each project, to foster a positive culture.
Requirements
- High School diploma or GED and up to two (2) years of related experience and/ or training; or equivalent combination of education and experience.
- Must have strong communication skills, ability to multi-task, proactive approach with willingness to work independently as well as part of a team.
- Proven experience prioritizing tasks in order to meet tight deadlines within a high-paced environment.
- Flexibility to work overtime/ weekends, as required.
Responsibilities
- Follow establish standard work and processes, utilizing several enterprise systems.
- Coordinate the transition of projects from Sales to Operations within enterprise business systems.
- Administer projects throughout entire life cycle to ensure contract compliance and successful delivery. This includes coordination with regional leadership, contract management, legal, and financial services.
- Manage procurement processes per project requirements. With guidance from Project Manager and/or Engineer, handle material ordering/tracking, issue purchase orders and subcontracts to qualified vendors.
- Coordinate monthly customer invoicing process per customer requirements and Project Manager direction to ensure timely and accurate billing.
- Coordinate with project team members for accurate and timely recording of project costs, including time sheets, forecasting assistance, vendor invoices, utilizing project reports, etc.
- Reviews billing backlog and coordinates/communicates with Project Managers, BAS and HVAC Field Technicians, customers, and Trane claims as necessary to resolve obstacles.
Benefits
- Health insurance
- Holistic wellness programs
- Family building benefits include fertility coverage and adoption/surrogacy assistance.
- 401K match up to 6%, plus an additional 2% core contribution = up to 8% company contribution.
- Paid time off includes 15 vacation days, 9 paid holidays, 3 floating holidays, sick leave, and additional options to support volunteer and parental leave.
- Educational and training opportunities through company programs along with tuition assistance and student debt support.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
