Contracting Project Administrator
About The Position
As a world leader in creating comfortable, sustainable, and efficient climate solutions for buildings, homes and transportation, Trane Technologies is committed to putting the planet first. Sustainability is central to their business. This role is an exciting opportunity to join the Contracting Project Administrator team in the Albuquerque, NM Contracting group. Under moderate supervision, this position is responsible for routine project documentation, procurement, job costing, customer invoicing, and administrative closeout of each project. The portfolio includes multiple projects at different stages of completion. The administrator will interact closely with internal and external customers to ensure timely project completion and foster a positive culture.
Requirements
- High School diploma or GED and up to two (2) years of related experience and/or training; or equivalent combination of education and experience.
- Strong communication skills.
- Proactive approach with willingness to work independently as well as part of a team.
- Demonstrated ability to perform tasks such as problem solving, decision making, rational thinking, and exercising good judgment.
- Experience prioritizing tasks in order to meet tight deadlines within a fast-paced environment.
- Flexibility to work overtime/weekends, as required.
Nice To Haves
- Previous experience with financial systems and basic accounting, including accounts receivable and accounts payable, is an asset.
- Construction law and regulation knowledge is an asset.
- Familiarity with the operation of HVAC Systems is preferred but not required.
Responsibilities
- Follow established standard work and processes, utilizing several enterprise systems.
- Coordinate the transition of projects from Sales to Operations within enterprise business systems.
- Administer projects throughout their entire lifecycle to ensure contract compliance and successful delivery, including coordination with regional leadership, contract management, legal, and financial services.
- Manage procurement processes per project requirements, including material ordering/tracking and issuing purchase orders and subcontracts to qualified vendors with guidance from the Project Manager and/or Engineer.
- Coordinate the monthly customer invoicing process per customer requirements and Project Manager direction to ensure timely and accurate billing.
- Coordinate with project team members for accurate and timely recording of project costs, including timesheets, forecasting assistance, and vendor invoices, utilizing project reports.
- Review billing backlog and coordinate/communicate with Project Managers, BAS and HVAC Field Technicians, customers, and Trane claims as necessary to resolve obstacles.
Benefits
- Health insurance
- Holistic wellness programs with generous incentives
- Family building benefits including fertility coverage and adoption/surrogacy assistance
- Up to 15 vacation days
- Paid holidays
- Sick leave
- Additional options to support volunteer and parental leave
- 401K match
- Educational and training opportunities through company programs
- Tuition assistance
- Student debt support
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
