Contracting & Acquisitions Agt

State of Oklahoma•Oklahoma City, OK

4d•Onsite

About The Position

The Contracting & Acquisitions Agt is a specialist-level position supporting procurement, purchasing, contracting, and acquisition activities for the Department of Rehabilitation Services. Located in the Management Services Division—Central/Department Services at the DRS State Office in Oklahoma City, the position supports contract administration by maintaining records, tracking deadlines and renewals, coordinating documentation, ensuring compliance with policies and procedures, and assisting procurement and contract management staff throughout the contracting process. The role prepares, reviews, and processes contracts and related documents; maintains contract files, databases, and records; tracks contract status, renewals, amendments, and expiration dates; ensures contracts are properly executed and distributed; organizes electronic contract files; verifies required signatures, approvals, and supporting documents; and updates contract management systems, including AWARE. It also assists with procurement and contracting procedures, processes requisitions, purchase orders, and change orders, and serves as a point of contact for vendors, contractors, legal staff, and internal departments. The position requires job-related travel. A criminal background check is required for new hires, and applicants must be authorized to work in the United States without employer sponsorship. A trial period may apply.

Requirements

Three years of technical clerical work plus two years of experience involving procurement, purchasing, contracting, or acquisition, or an equivalent combination of education and experience; substitution is allowed for the three years of technical clerical experience only.
Certified Procurement Officer certification is a special requirement; some agency positions require obtaining CPO certification no later than eleven months after appointment.
Knowledge of contract administration and procurement processes.
Attention to detail and accuracy; strong organizational and record-keeping skills.
Proficiency with Microsoft Office, especially SharePoint and Word.
Ability to interpret policies, procedures, and contractual terms.
Strong written and verbal communication skills, problem-solving skills, customer-service skills, and technology proficiency.
Ability to write and review documents for compliance with state and federal rules, state purchasing laws, and other legal mandates, and to monitor contract performance.
Willingness and ability to fulfill job-related travel.
Authorization to work in the United States now and in the future without employer sponsorship.

Nice To Haves

Advanced experience with PeopleSoft.
Advanced experience with Microsoft SharePoint.
Advanced experience with DocuSign CLM.

Responsibilities

Prepare, review, and process contracts and related documents.
Maintain contract files, databases, records, and organized electronic contract files.
Track contract status, renewals, amendments, deadlines, and expiration dates.
Ensure contracts are properly executed and distributed to relevant parties.
Verify required signatures, approvals, and supporting documentation.
Update contract management systems, including AWARE, with accurate information.
Assist in implementing procurement and contracting procedures.
Serve as a point of contact between vendors, contractors, legal staff, and internal departments, and respond to inquiries about contract status and requirements.
Process requisitions, purchase orders, and change orders.
Support procurement and contract management staff throughout the contracting process.
Perform job-related travel.

Benefits

Generous state-paid benefit allowance to help cover insurance premiums.
Choice of health insurance plans with no pre-existing-condition exclusions or limitations.
Flexible spending accounts for health care or dependent care expenses.
Employee assistance programs and health and fitness programs.
11 paid holidays.
15 days of vacation and 15 days of sick leave for the first year.
Retirement Savings Plan with a generous match.
Longevity bonus for years of service.
5% additional pay for possession of an appropriate professional certification or licensure.
Training opportunities to help meet CEU requirements.