Contracting & Acquisitions Agent I

State of Oklahoma • Oklahoma City, OK

12d • Onsite

About The Position

This is the career level where employees perform responsible professional and technical work at the full performance level involving the contracting and procurement of goods and services for a state agency or institution. Responsibilities consist of a variety of technical and administrative tasks of a general nature related to the solicitation and review of bids, evaluation of products and services, preparing contracts, and the development of standard specifications and requisitions for products and services. As well as serving as liaison to various vendors and advising agency personnel on the provisions of the Central Purchasing Act and rules and regulations related to contracting and purchasing.

Requirements

• Three (3) years of technical clerical work, or an equivalent combination of education and experience.
• Must be able to obtain within the first two weeks of employment and maintain Certified Procurement Officer (CPO) Certification.
• Knowledge of the maintenance of complex records; methods and procedures pertaining to the procure, purchase, contract, or acquire a wide variety of goods and services; recent developments, trends and economic factors affecting obtaining goods and services; factors involved in writing specifications; competitive bid methods and procedures; and state purchase laws and regulations; commodity and service markets, pricing methods and market resources, of the lifecycle to purchase goods or services for an agency or institution.
• Ability to establish and maintain effective working relationships with others; interpret and handle routine decisions in accordance with agency policy; follow oral and written instructions; identify sources of supply; communicate effectively, both orally and in writing; conduct several projects simultaneously; evaluate bids and award contracts; write and review purchase specifications and requisitions.

Responsibilities

• Performs the assigned duties, which include but are not limited to the lifecycle of the procurement process; planning, managing, and purchasing goods and services from suppliers, selecting suppliers, drafting, and evaluating contracts (excluding subrecipient contracts at the Level I), and maintaining good relationships with suppliers and divisions.
• Drafts and reviews specifications and requisitions developed by other divisions of the agency; determine efficacy and compliance of the acquisition method.
• Maintains bidder lists, product and services information, supplier information, and acquisition records.
• Conducts simple solicitations, bidder conferences and bid openings; tabulates and evaluates bids; recommends awards; mediates disputes (at the Level II).
• Make recommendations to management concerning products and services and available sources of supply.
• Advises agency personnel on departmental rules, Central Purchasing regulations and laws; provides technical guidance and training to agency staff and vendors.
• Represents the agency at public and private sector meetings to explain the functions, procedures and legal guidelines concerning state purchases and contracts.
• Acts as liaison to Central Purchasing for divisions.
• Being present at the office is an essential function of the job.
• Demonstrates knowledge of and supports mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior.
• Works effectively in team environment, participating and assisting their peers.

Benefits

• Generous state paid benefit allowance to help cover insurance premiums.
• A wide choice of insurance plans with no pre-existing condition exclusions or limitations.
• Flexible spending accounts for health care expenses and/or dependent care.
• Retirement Savings Plan with a generous match.
• 15 days of vacation and 15 days of sick leave the first year for full time employees.
• 11 paid holidays a year.
• Student Loan repayment options & tuition reimbursement.
• Employee discounts with a variety of companies and venders.
• Longevity Bonus for years of service

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed