Contract Support Specialist - Port Authority

Group PMX•New York, NY

13d

About The Position

Group PMX is seeking a Contract Support Specialist to join their team. This role involves preparing contract books, coordinating scope of work, providing contractual guidance, and resolving issues with various departments and external parties. The specialist will also be responsible for managing bid periods, preparing addenda, and conforming contract documents after award. The company emphasizes a "one team" culture, professional growth through training and mentorship, and active participation in industry associations.

Requirements

Ability to pass a Secure Worker Access Consortium (SWAC) personnel background screening at a High Level and ability to comply with Authority policies on information security.
Possess a Bachelor of Science degree in Engineering or Architecture or a related technical degree, from an accredited college or university.
Have five (5) years’ minimum experience in the development, preparation, review, and delivery of contract documents for bidding, for multidisciplinary Architecture/Engineering construction projects, including administrative contract provisions (‘front end’ or general contract requirements) and technical contract provisions (technical specifications).
Have demonstrated ability to meet schedules and budgets for project deliverables.
Have demonstrated ability to use Microsoft Office suite at an intermediate or better proficiency, and ability to, without difficulty, learn and use required computer software, such as Bluebeam Revu, custom SharePoint applications and other custom PA systems.
Have strong interpersonal, written, oral and collaboration skills, ability to work mostly independently with guidance, resolve contractual issues, ability to give and to follow clear directions, have proficient technical writing skills.

Nice To Haves

Demonstrated knowledge of construction documents organization per Construction Specifications Institute (CSI), or possessing CSI certifications (CDT, CCS, CCCA) is a plus.

Responsibilities

Prepare Contract books (project manuals) which contain complete project-specific administrative and technical requirements for construction contracts and maintenance contracts.
Coordinate scope of work requirements with all appropriate Engineering Design Division disciplines to ensure project-specific scope is intelligibly included in custom prepared contract books, while conforming to all Authority procedures, Engineering QA-QC standards, and Contracts Unit standards.
Provide contractual and procedural guidance to Project Principals, Engineer of Projects, Project Managers and others, and provide review comments for coordination and bid quality of Contract book elements.
Provide guidance on determination on the type of contract (lump sum, unit price, combination, or other) and develop project-specific payment provisions.
Prepare soft cost budgets for performing Contracts Unit tasks.
Remain in control and abreast of a diverse workload, stay within budget, conform to established project delivery schedules.
Assist the project delivery team with the development of staging requirements, milestone completion requirements, hours of work and other custom contract conditions where required.
Resolve contractual and technical comments and issues with Engineering staff and other Authority departments.
Collaborate with PA Law Department on contracts with unique circumstances, and resolve Law comments.
Handle vetting and distribution of contract documents for agency-wide reviews, and perform reviews using Authority applications, including Blue Beam Revu.
Respond to bidder questions during the Bid period, vet responses provided by other internal staff, guide Project Principals on correct procedures and protocols.
Guide Project Principals in preparation of Addenda, by advising, reviewing, correcting, then issuing for release to bidders.
After Award of construction contracts, conform Contract books, Contract Drawings and related documents using Authority process and custom SharePoint application.