Contract Specialist

Circle K•Corona, CA

1d•Onsite

About The Position

The Contract Specialist supports the Wholesale Fuel Program Manager and assists in contract preparation, coordination with legal matters, and management of program processes. Works to ensure uniformity throughout communication processes with dealer and full franchise networks, contract agreements, and compliance tracking. Collaborates as a liaison between dealer, retail, franchise, real estate, accounting, and administrative support functions. Supports the Wholesale Fuel Program Manager in developing processes for contract execution, legal reporting, and notification response tracking. Strong knowledge of the wholesale business, franchise business, real estate, legal, and contracts. Ability to conduct research on county government websites.

Requirements

Proficient in Microsoft Suite, especially Word, Excel, and PowerPoint.
Familiarity with wholesale and real estate contracts.
Possess strong communication and customer service skills
Possess problem solving and mathematical skills and have the ability to make rational decisions
Be multi-task oriented
Be detail oriented
Possess the ability to work independently
Ability to travel out of market according to business need
Valid driver’s license

Responsibilities

Drafts and issues contracts and franchisee disclosures.
Tracks progress of contract execution with Wholesale and Franchise teams.
Liaison with legal department on legal matters including defaults, contract compliance, and collection matter.
Responsible for issuing and tracking default notices with legal, accounting, real estate and operations teams.
Maintain contract templates and welcome packets in Database.
File and track UCC financing statements and addendums.
Collect data from potential operators for credit review files for Wholesale and Franchise teams.
Liaison for follow up with Franchise Credit Department.
Create presentations for executive review and approval.
Track approvals from executive leadership and coordinate with finance department.
Liaison with accounting, facilities, real estate and finance departments concerning contract signing, legal notices, credit reviews, site changes etc.
Prepares and maintains all site files for existing dealers, franchisees, and potential candidates.
Upon site openings, ensure that all required franchisee and dealer set-up documentation has been requested, retrieved, distributed, and filed.
Tracks prospects and maintains franchisee activity utilizing internal database to accommodate reporting needs.
Follow up on franchise contract progress with Franchise team.
Coordinate and follow up on training with the business unit HR department and Regional Market Manager.