Contract Specialist

Assured Data Protection•Herndon, VA

6d•Hybrid

About The Position

The Contract Specialist is the first point of contact for contract review requests from sales, operations, and other internal teams. Under the direction of the General Counsel, the specialist resolves routine matters using standardized, pre-approved language and current templates, and escalates matters as needed. The role maintains Assured’s contract template repository and approved-language library, ensuring materials remain current and the business uses the correct versions. The specialist works closely with legal teams in the US and UK and with the CFO. The position is based in Assured’s Herndon, Virginia office and requires at least three days per week on site. Occasional travel to the UK is expected, at less than 20%. The role also supports the Compliance team by responding to audit and evidence requests involving legal documentation, conducting first-pass reviews of GRC requests with legal implications, and keeping contract records organized and audit-ready.

Requirements

At least 2 years of experience in contract review or contract management, at a technology-focused law firm or in-house at a technology company.
Experience reviewing enterprise agreements, including licensing agreements, NDAs, master services agreements, partner agreements, and compliance-related documents such as BAAs and DPAs.
Demonstrated experience owning and maintaining a legal document or template repository, including version control.
Advanced proficiency in Microsoft Word, including tracked changes, document comparison, and redlining, and proficiency in Microsoft Excel.
Proficiency with e-signature platforms such as DocuSign and Adobe Sign.
Comfort working with web-based document and contract management platforms.
Sound judgment in reviewing legal and business terms and recognizing when an issue requires escalation.
Working knowledge of US contract principles.
Understanding of enterprise contracting workflows from intake through execution.
Excellent written and verbal communication, including explaining contract issues clearly to non-legal colleagues.
Strong organizational and process-management skills and high attention to detail.

Nice To Haves

Experience at a Managed Services Provider or in the data protection or cloud services industry.
Experience working on government contracts.
Familiarity with data privacy requirements, including UK and EU GDPR.
Bachelor’s degree in a relevant field, or equivalent professional experience.
Experience working with global legal teams.
Experience working with compliance frameworks such as SOC 2, ISO 27001, or HIPAA.
Experience building or improving contract intake processes, playbooks, or template libraries.
Experience supporting sales organizations in a fast-paced, rapidly growing environment.

Responsibilities

Serve as the first point of contact for contract review requests from sales, operations, and other internal teams.
Establish and maintain a uniform contract-submission process and internal turnaround-time SLAs.
Triage contract requests by type, risk, and urgency, and route them appropriately.
Confirm requests use current templates; identify and replace expired or superseded versions.
Review customer, partner, and vendor agreements against Assured’s templates and approved-language library.
Prepare redlines and tracked-changes markups using approved fallback positions.
Compare successive contract drafts and summarize changes between versions.
Perform first reviews of Data Processing Agreements, Business Associate Agreements, and other compliance-related documents against approved positions.
Resolve routine matters within pre-approved positions and escalate non-standard issues to General Counsel or other decision makers.
Answer standard contract questions from non-legal staff and escalate issues when appropriate.
Own and maintain the contract-template repository, including version control, retirement of outdated templates, and communicating updates to the business.
Maintain a library of approved clauses and fallback positions.
Track recurring negotiation issues and recommend template or playbook updates.
Validate executed contracts before entry into the contract database, including checking signatures, dates, and final versions.
Manage contract execution through e-signature platforms such as DocuSign and Adobe Sign.
Coordinate with Client Services to track key contract dates, including renewals, expirations, and notice periods.
Report contract status, volumes, turnaround times, and recurring issues to General Counsel and the CFO.
Respond to annual audit and evidence requests for legal documentation, including contracts, NDAs, BAAs, DPAs, partner agreements, and insurance documentation.
Conduct first-pass reviews of GRC team requests with legal implications before escalation to General Counsel.
Keep contract records organized and audit-ready so evidence can be produced promptly.