CONTRACT SPECIALIST

NAVAJO HEALTH FOUNDATION - SAGE MEMORIAL HOSPITAL, INC.•Ganado, AZ

56d•Onsite

About The Position

The Contract Specialist manages the full lifecycle of contracts and procurement activities, ensuring agreements comply with legal requirements and company policies. The role covers drafting, negotiation, execution, and performance monitoring, and serves as a central point of contact for contractual matters. The specialist works with legal, procurement, finance, operations, and project management teams, as well as clients, vendors, and suppliers, to mitigate risk, secure favorable terms, clarify requirements, manage amendments, and help ensure parties fulfill their obligations. The position supports hospital contracting, procurement, clinical operations, patient care delivery, and hospital support services. It also includes maintaining contract documentation, monitoring compliance, resolving disputes, researching vendors and markets, and identifying improvements to procurement and contract management processes. The job is located in Ganado, Arizona, and is full-time. Work is generally performed in an office with a moderate noise level; extended hours and irregular shifts may be required.

Requirements

Bachelor’s degree in Business Administration, Finance, or a related field.
Four years of direct work experience in supply chain management, contracting, purchasing, or procurement.
Maintain a valid driver’s license.
Successfully pass Employee Health requirements, including mask fit and immunizations, and pre-employment requirements, including a background investigation and drug screen.
Strong knowledge of procurement principles, contract law, requests for proposal, and contract management.
Excellent negotiation and communication skills, including the ability to interact effectively with vendors, suppliers, and internal stakeholders.
Strong analytical and problem-solving abilities and attention to detail.
Proficiency in contract drafting and negotiation techniques, producing comprehensive, legally sound contracts aligned with business objectives.
Knowledge of applicable federal, state, county, and local laws and regulations, including Joint Commission Accreditation.
Knowledge of the capital purchase process and Navajo Nation procurement laws.
Knowledge of business English, spelling, grammar, punctuation, and mathematics.
Ability to communicate effectively in English verbally and in writing with staff and the general public.
Ability to build and maintain professional relationships with people from varying social and cultural backgrounds and with coworkers at all levels.
Ability to work effectively with others and demonstrate leadership and teambuilding skills with empathy and enthusiasm.
Ability to maintain strict confidentiality.
Ability to create and deliver effective speeches and presentations.
Ability to analyze situations, choose appropriate courses of action, work independently, meet strict timelines, make sound decisions, and exercise independent judgment.
Ability to be persuasive and tactful in controversial situations and to continually seek improvement in results.
Skill in operating business computers and office machines in a Windows environment, including Word, Excel, Access, and presentation software such as PowerPoint.
Skill in budget preparation and administration and in preparing, reviewing, and analyzing operational reports.
Ability to manage multiple projects, prioritize tasks, and meet deadlines in a fast-paced environment.
Proficiency with procurement tools, contract-management software, and Microsoft Office Suite.

Nice To Haves

Hospital experience.
Ability to speak the Navajo language and/or familiarity with the Navajo Way.

Responsibilities

Manage the contract lifecycle, including drafting, negotiating, and executing contracts with vendors and suppliers.
Collaborate with legal, finance, operations, and other internal departments to develop procurement strategies and ensure compliance with company policies and procedures.
Conduct market research to identify potential vendors and suppliers, evaluate their capabilities, and negotiate favorable terms and conditions.
Review and analyze contract terms to identify risks, discrepancies, cost savings, and process-improvement opportunities.
Monitor contract performance and compliance, including ongoing monitoring throughout the contract lifecycle.
Maintain accurate and current contract records and documentation, including changes, renewals, and amendments.
Resolve contractual disputes and issues by working with stakeholders and coordinating with the legal team.
Keep current with industry trends, regulations, and procurement and contract-management best practices, and implement improvements as needed.
Participate in developing and fulfilling contract requirements that support clinical operations, patient care delivery, and hospital support services.
Adapt to changes in the work environment or work schedules and complete duties in a timely and efficient manner.
Provide verbal and written reports to the Purchasing Supervisor quarterly or as needed.
Serve as the primary communication point between internal departments and external parties to clarify contract terms and resolve issues.
Comply with company policies and procedures and perform other assigned duties supporting hospital contracting, procurement, and operational objectives.