Contract Specialist II - Sourcing and Value Analysis
About The Position
The Contract Specialist II works under the direction of the Contracting Manager and collaborates with internal departments and external vendors to execute contract management, sourcing, and procurement of goods and services. The position supports institution-wide supply chain contracting initiatives, including drafting, reviewing, and negotiating contracts; managing renewals and modifications; ensuring compliance with applicable laws and UTMB policies; and maintaining accurate contract records in procurement systems. The role manages contracts throughout their lifecycle, supports sourcing strategies and vendor selection, analyzes supplier value and contract performance, and helps resolve contractual issues. It also supports internal and external customers, reporting, audits, process improvement, and procurement optimization. The position is partial remote, with onsite work required at least two days per week, Monday through Friday, 8 a.m. to 5 p.m., and occasionally as needed.
Requirements
- Bachelor's degree in Business, Finance, Health Care Administration, Supply Chain, or a relevant field, and two years of relevant experience; an equivalent combination of relevant education and experience may be considered.
- Obtain C.P.S.M., C.P.P.B., C.P.P.O., CTCM, or an equivalent nationally recognized professional credential acceptable to UTMB within 18 months of appointment in title.
- Effective oral and written communication skills.
- Proficiency in administering bids and contracts.
- Ability to exercise judgment in scheduling and coordinating work.
- Ability to collaborate with internal and external stakeholders at all levels to resolve recurring but non-routine problems.
- Intermediate proficiency with Microsoft Excel, PowerPoint, and Word.
- Knowledge of reviewing and understanding legal contracts, terms, and conditions.
- Ability to work effectively in team environments, including cross-functional and cross-institutional teams.
- Ability to understand the intended audience and subject matter.
- Ability to listen actively and handle difficult or delicate situations with diplomacy and tact.
- Commitment to excellence and customer service through flexibility, teamwork, professionalism, and problem-solving.
- Responsibility, flexibility, accountability, attention to detail, multitasking, adaptability, prioritization, and ability to meet deadlines.
- Strong negotiation skills.
Nice To Haves
- Experience using supply chain contract management software, including Jaggaer and PeopleSoft.
- Experience with public procurement, preferably with State of Texas entities.
- Knowledge of healthcare procurement.
- Experience using AI tools, including Microsoft Copilot.
Responsibilities
- Manage a portfolio of contracts throughout the contract lifecycle.
- Draft, review, negotiate, and manage contracts for products and services to ensure compliance and secure value for the organization.
- Coordinate with supply chain, legal, finance, and institutional stakeholders to evaluate sourcing opportunities, support vendor selection, and optimize contract terms.
- Collaborate with the Contract Administrator and Value Analysis teams to execute contracting and sourcing strategies.
- Support internal and external customers with contract details and compliance.
- Use data analytics and business intelligence to generate insights on sourcing, supplier value, and contract performance for leadership reporting.
- Communicate complex contract information to internal and external stakeholders.
- Identify, assess, and mitigate contract and operational risks, escalating issues to leadership or legal when necessary.
- Maintain accessible and appropriately categorized contract records in data management systems.
- Foster positive vendor relationships and support resolution of contractual issues.
- Monitor contract compliance with State, UT System, and UTMB requirements.
- Collect information and prepare documents for internal and external audit requests.
- Prepare information and participate in quarterly business reviews.
- Review data for state reporting.
- Participate in process improvement projects.
- Participate in cost savings and procurement optimization.
- Engage with UT System and UT Alliance partners on contracting projects.
- Perform other related duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
