Contract Specialist II - Sourcing and Value Analysis
About The Position
The Contract Specialist II works under the direction of the Contracting Manager and collaborates with internal departments and external vendors on contract management, sourcing, and procurement of goods and services. The position supports institution-wide supply chain contracting initiatives, including drafting, reviewing, and negotiating contracts; managing renewals and modifications; ensuring compliance with applicable laws and UTMB policies; and maintaining accurate records in procurement systems. The role also supports sourcing and contracting strategies with Contract Administrators and Value Analysis teams, provides contract and compliance support to internal and external customers, uses data analytics and business intelligence to inform leadership, and helps identify and mitigate contract and operational risks. The position is partially remote, with a minimum of two onsite days per week. The schedule is Monday through Friday, 8 a.m. to 5 p.m., with work as needed on occasion. Salary is commensurate with experience.
Requirements
- Bachelor's degree in Business, Finance, Health Care Administration, Supply Chain, or a relevant field, plus two years of relevant experience; an equivalent combination of relevant education and experience may be considered.
- Must obtain C.P.S.M., C.P.P.B., C.P.P.O., CTCM, or an equivalent nationally recognized professional credential acceptable to UTMB within 18 months of appointment in title.
- Effective oral and written communication skills.
- Proficiency in administering bids and contracts.
- Ability to exercise considerable judgment in scheduling and coordinating work.
- Ability to collaborate with internal and external stakeholders at all levels to resolve recurring but non-routine problems.
- Intermediate proficiency in Microsoft Excel, PowerPoint, and Word.
- Knowledge of reviewing and understanding legal contracts, terms, and conditions.
- Ability to work effectively in internal, cross-functional, and cross-institutional teams.
- Ability to tailor communication to the audience and understand the subject matter.
- Ability to listen actively and handle difficult or delicate situations with diplomacy and tact.
- Commitment to customer service and excellence, demonstrated through flexibility, teamwork, professionalism, and problem-solving.
- Responsible, flexible, accountable, and detail-oriented, with the ability to multitask, adapt, prioritize, and meet deadlines.
- Strong negotiation skills.
Nice To Haves
- Experience with supply chain contract management software, Jaggaer, and PeopleSoft.
- Experience with public procurement, preferably with State of Texas entities.
- Knowledge of healthcare procurement.
- Experience using AI tools, including Microsoft Copilot.
Responsibilities
- Manage a portfolio of contracts throughout the contract lifecycle.
- Draft, review, negotiate, and manage contracts for products and services to ensure compliance and secure organizational value.
- Coordinate with supply chain, legal, finance, and institutional stakeholders to evaluate sourcing opportunities, support vendor selection, and optimize contract terms.
- Collaborate with the Contract Administrator and Value Analysis teams to execute contracting and sourcing strategies.
- Support internal and external customers with contract details and compliance.
- Use data analytics and business intelligence to generate insights on sourcing, supplier value, and contract performance for leadership reporting.
- Communicate complex contract information to internal and external stakeholders.
- Identify, assess, and mitigate contract and operational risks; escalate issues to leadership or legal when necessary.
- Maintain accurate, accessible, and appropriately categorized contract records in data management systems.
- Build positive vendor relationships and support resolution of contractual issues.
- Monitor compliance with State, UT System, and UTMB contractual requirements.
- Assist with collecting information and preparing documents for internal and external audit requests.
- Prepare information for and participate in quarterly business reviews.
- Review data for state reporting.
- Participate in process improvement projects.
- Participate in cost savings and procurement optimization.
- Engage with UT System and UT Alliance partners on contracting projects.
- Perform other related duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
