Contract Services Specialist

Cushman & Wakefield•Seattle, WA

20h•Hybrid

About The Position

The Contract Services Specialist provides end to end support for the execution, processing, and documentation of real estate contracts for new and existing store locations. This role is responsible for accurate, SLA driven handling of leases, amendments, agreements, and related documentation, ensuring compliance, completeness, and timely delivery across multiple systems and stakeholders.

Requirements

High school diploma or equivalent required
Experience in real estate administration, lease processing, legal support, or contract services.
Active notary license (or ability to obtain).
Strong attention to detail with the ability to manage high document volume.
Proficiency in Microsoft Outlook, Teams, SharePoint, and document management systems.
Ability to manage competing priorities and meet strict deadlines.

Nice To Haves

associate or bachelor’s degree preferred
Familiarity with real estate transaction lifecycles (new stores, renewals, relocations, expansions).
Experience working with transaction management systems (e.g., Relay, Compass).
Professional communication skills and comfort working cross‑functionally.

Responsibilities

Prepare and manage documents for execution, including leases, amendments, agreements, and notices.
Compile execution packages for new and existing stores, ensuring all required approvals, summaries, and supporting documentation are included.
Complete signatory and notary blocks; maintain an active notary license and notarize documents as required.
Coordinate document routing, including delivery to internal signatories and landlords, FedEx processing, tracking, and follow‑up.
Draft and send lease cover letters and assemble standard landlord packages (EFT, insurance memoranda, W‑9s, etc.).
Review fully executed documents for completeness and accuracy (signatures, dates, notarization, consistency).
Scan, file, and upload documents to the appropriate digital repositories and the Electronic Lease Library.
Update real estate systems including Relay and Compass with finalized data.
Notify internal partners of key next steps (e.g., Atlas updates, possession dates).
Route finalized contracts to Legal Administration and Financial Lease Administration for abstraction.
Maintain accurate transaction data within the real estate transaction management system (Relay).
Complete required intake forms, trackers, and internal documentation.
Meet or exceed SLA performance standards (95% monthly compliance).
Adhere to confidentiality requirements, internal controls, and documented processes.