Contract Review Specialist

Cornerstone Advisors of Arizona, LLC•Apopka, FL

3d•Hybrid

About The Position

The Contract Review Specialist is responsible for reviewing vendor contracts to ensure all relevant terms are accurately captured and recorded in the contract management system. This role plays a critical part in maintaining the integrity of vendor data, supporting contract compliance, and enhancing the overall vendor management process.

Requirements

Demonstrated ability to review and interpret complex contractual language, identify critical terms, and assess legal and operational implications, particularly within vendor agreements and NDAs.
Skilled in using contract lifecycle or vendor management systems such as Vendor Vault, with a strong understanding of data structures, system integrity, and contract tracking workflows.
Knowledge of financial services vendor requirements, including SOC reports, insurance standards, and regulatory compliance practices relevant to community banks and credit unions.
Proficient in Microsoft Office Suite.
Advanced skills in Adobe for reviewing and editing contract documents.
Experienced in vendor management systems (e.g., Vendor Vault); familiarity with AI preferred.
Exceptional attention to detail and organizational skills.
Strong written and verbal communication abilities.
Analytical mindset with sound judgment and problem-solving skills.
Bachelor’s degree or equivalent work experience.
3–5 years’ experience in an office environment.
Experience with contract review and vendor data entry.

Nice To Haves

Financial services industry knowledge a plus.

Responsibilities

Review and analyze contract documents to determine completeness, identify contract terms and critical dates, and ensure alignment with internal standards.
Maintain and update Vendor Vault records, ensuring data integrity through accurate entry, contract validation, and archival of outdated documents.
Redline and revise non-disclosure agreements (NDAs) to align with business objectives and legal standards.
Research and onboard new vendors, identifying their services and ensuring correct setup within the vendor management system.
Complete Preferred Contract Terms Checklists (CRR) for reviewed contracts submitted through Vendor Vault.
Serve as a subject matter expert (SME) on vendor contracts and services, providing support to internal teams and contributing to process improvement initiatives.
Act as a backup for preparing Vendor Review Kits (VRK), including review and summarization of vendor SOC reports, financials, and insurance documents.
Identify discrepancies or missing information in contracts and work with relevant stakeholders to resolve issues and ensure accurate documentation.
Collaborate with internal stakeholders and external vendors to communicate contract expectations, requirements, and revisions effectively.
Support cross-functional initiatives and special projects requiring contract review expertise or vendor data insights.