Contract Purchasing Administrator (Office and Shop Supplies)

Canopy A&D•Ontario, CA

23h•Onsite

About The Position

Hera Technologies is a premier contract manufacturer specializing in high-precision metallic and non-metallic solutions for the Aerospace, Defense, and Space sectors. We are seeking a Contract Purchasing Administrator to join our team. This role is responsible for creating, processing, and maintaining purchase orders, coordinating with various departments, managing supplier records, and procuring indirect materials and operational supplies. The ideal candidate will have experience in a manufacturing environment, proficiency in ERP/MRP systems, and strong organizational and communication skills.

Requirements

High school diploma or GED required.
2+ years of purchasing, procurement, supply chain, or administrative experience in a manufacturing environment.
Experience purchasing both production materials and/or indirect operational supplies is preferred.
Experience working with ERP/MRP systems (Epicor experience preferred).
Strong proficiency in Microsoft Office, particularly Excel.
Excellent organizational skills with exceptional attention to detail.
Strong written and verbal communication skills.
Ability to manage multiple priorities in a fast-paced manufacturing environment.
Ability to maintain confidentiality and handle sensitive supplier information professionally.
Ability to communicate effectively in verbal and written English.
Ability to work in office, lab, and manufacturing environments with occasional exposure to noise, chemicals, dust, industrial equipment, and temperature variations.
Must be able to lift and carry up to 35 lbs. and perform tasks involving standing, walking, bending, and manual assembly.
Visual acuity required for reading technical drawings, inspecting components, and operating precision instruments.
Occasional travel to supplier or test sites, including outdoor or industrial settings, with adherence to company and OSHA safety protocols.
Ability to safely wear required personal protective equipment (PPE), including respirators, gloves, eye protection, and protective clothing.
Ability to follow all company safety policies, OSHA requirements, and manufacturing procedures.
Applicant must be a (i) US Citizen, (ii) lawful permanent resident of the U.S. (aka green card holder), (iii) protected individual as defined by U.S.C. 1324b(a)(3), or (iv) eligible to obtain the required authorizations from the U.S. Department of State.

Nice To Haves

Associate degree in Business, Supply Chain, or related field preferred.
Aerospace or defense manufacturing experience.
Working knowledge of AS9100 quality systems.
Familiarity with procurement processes, supplier management, inventory control, and purchasing best practices.
Experience supporting buyers or purchasing teams.
Experience procuring office, facility, maintenance, safety, or shop supplies in a manufacturing environment.
Understanding of production scheduling, material planning, and inventory management concepts.

Responsibilities

Create, process, and maintain purchase orders within the ERP system.
Review purchase requisitions for completeness and accuracy.
Monitor open purchase orders and follow up with suppliers regarding acknowledgements, lead times, and delivery commitments.
Coordinate with Purchasing, Production Planning, Inventory, Quality, and Receiving to ensure timely material availability.
Maintain supplier records, pricing, certifications, and procurement documentation.
Assist buyers with RFQs, quote comparisons, and vendor communications.
Track supplier confirmations, shipping updates, and expedite critical orders when necessary.
Procure and maintain inventory of indirect materials and operational supplies, including office supplies, safety equipment, consumables, shop supplies, maintenance items, tools, personal protective equipment (PPE), and other non-production purchases.
Coordinate with department leaders to ensure adequate inventory levels of office and shop consumables while minimizing excess inventory.
Maintain accurate procurement files and ensure documentation complies with AS9100 and company quality requirements.
Support supplier onboarding and maintain approved vendor information.
Resolve discrepancies involving purchase orders, invoices, receipts, supplier documentation, and indirect purchases.
Generate purchasing reports and assist with KPI tracking, including supplier on-time delivery, purchase order status, and inventory replenishment activities.
Assist with inventory replenishment activities as assigned.
Identify opportunities to consolidate vendors, improve purchasing efficiency, and reduce costs for both production materials and indirect purchases.
Perform other purchasing and administrative support duties as assigned.