Contract Paralegal Specialist

Naviga•Chicago, IL

15h•Hybrid

About The Position

This is a high-impact, temporary-to-hire opportunity for an elite corporate paralegal looking to operate at a level equal to or beyond that of a junior associate. Working within the dynamic Corporate Practice Group, you will independently manage substantive transactions, maintenance, and compliance projects with minimal supervision. This role is ideal for a seasoned professional looking to leverage advanced corporate knowledge in a fast-paced, prestigious environment that rewards initiative, technical mastery, and independent judgment.

Requirements

10+ years of paralegal experience specializing heavily in corporate law, with a deep understanding of corporate capitalization, the Securities Act of 1933, the Securities Exchange Act of 1934, and California/Delaware Corporations Codes.
Direct, hands-on experience utilizing equity management tools like Carta and Pulley, electronic data rooms (HighQ and Box), signature platforms (DocuSign and SimplyAgree), and compliance tech (SEC EDGAR Next).
Proven ability to manage massive volumes of data, anticipate attorney needs, exercise impeccable independent judgment, and operate with a level of expertise akin to a junior associate.
Possess a Bachelor’s degree (preferred) or a Paralegal Certificate. California-based candidates must strictly meet all California Paralegal Requirements.
Exceptional verbal and written communication skills needed to interface with high-profile clients, managing partners, and outside vendors under tight deadlines.

Nice To Haves

Master of corporate paralegal workflows who thrives in a sophisticated, fast-paced corporate environment.
Possess a rare blend of deep technical equity mastery (Carta/EDGAR Next) and broad transactional execution skills.
Do not just follow checklists—you build them, anticipate risks, and actively mentor junior team members.
Looking for an immediate opportunity to showcase your associate-level expertise within a globally respected firm.

Responsibilities

Perform and maintain capitalization tables, stock ledgers, and option ledgers using specialized software.
Organize, prepare, and file corporate legal documents for major transactions, including Articles of Incorporation, Amendments, consents, merger documents, closing books, electronic closing sets, and short‑form closing deliverables.
Prepare drafts and execute Section 16 filings, utilize SEC EDGAR Next, and conduct comprehensive Blue Sky research and filings.
Assist with the formation of corporations, LLCs, and 501(c)(3) entities; draft by-laws, prepare stock certificates, and maintain physical and electronic minute books.
Manage HighQ and Box data rooms, organize matter files, develop and monitor closing checklists, and administer signature packets via DocuSign and SimplyAgree.
Prepare UCC searches, draft documentation for filings with Secretaries of State, the Department of Corporations, and other agencies, and compile annual reports.