Contract Officer

City of New York•New York City, NY

9d•Hybrid

About The Position

The NYC Department of Finance (DOF) is responsible for administering the tax revenue laws of the city. The Administration and Planning Division manages administrative and operational services, including the Offices of Financial Management, Purchasing and Contracts, Operational Services, and Diversity and Inclusion. The Office of Purchasing and Contracts is the central procurement unit for the Department of Finance, overseeing the procurement of goods and services. This office manages the department’s current contract portfolio and ensures compliance with the Minority and Woman-Owned Enterprise (M/WBE) program. The office is seeking an experienced Contract Officer to process capital and expense goods and services from initiation to registration, using various procurement methods while adhering to the City's Procurement Policy Board (PPB) Rules and Directives.

Requirements

Candidates must be permanent in the Procurement Analyst Civil Service title, reachable on Procurement Analyst Open Competitive Exam No. 1194, or permanent in a comparable Civil Service title eligible for a 6.1.9 title change.
Include Employee Identification Number (EIN) when applying.
Indicate in cover letter permanent Civil Service title or list number for Exam No. 1194.
A baccalaureate degree from an accredited college and six months of satisfactory full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management.
An associate degree or completion of 60 semester credits from an accredited college, and 18 months of satisfactory, full-time professional experience as described above.
A four-year high school diploma or its educational equivalent and two and one-half years of satisfactory full time professional experience as described above.
A combination of education and/or experience equivalent to the above.
College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college for 6 months of experience.
All candidates must have at least a four year high school diploma or its educational equivalent and 6 months of the required experience.

Nice To Haves

To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level I or one additional year of the experience described in '1' above.
To be eligible for placement in Assignment Level III, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level II or two additional years of the experience described in '1' above, at least one year of which must have been supervisory, or spent performing professional procurement duties equivalent to those performed at Assignment Level III.

Responsibilities

Under general supervision and with considerable latitude for independent initiative, procures goods and services of a highly complex nature, from receipt of purchase request to registration, and in compliance with the PPB Rules, Comptroller's directives, agency procedures, and appropriate guidelines.
Work with Finance divisions to help them understand the steps necessary to develop major procurements from initiation of project through contract expiration.
Work closely with DOF Legal's team by preparing and reviewing contract documents for Legal and vendor's review before submitting to Law Department.
Review contract specifications to ensure conformity to agency's requirements and City mandates for highly complex and specialized purchases for goods and services such as IT standard services, professional services, banking services.
Perform all activities associated with Requests for Proposals (RFP) and Competitive Sealed Bids (CSB) as well as other procurement methods to procure major contracts for core DOF services.
Conduct due diligence research relating to Contractor’s capability and business integrity by processing responsibility determinations using PASSPort and other resources.
Process contract modifications including but not limited to amendments, renewals, extensions, etc.
Enforce and monitor compliance with the City's PPB Rules, Executive Order 50, Citywide Insurance requirements for vendors, and New York City Charter.
Analyze existing procurement processes to determine the potential for efficiency improvements.
Coordinate with M/WBE team to establish the utilization goals in contracts to meet the requirements of the M/WBE Program.
Assist other staff in the absence of Contract Director.
Provide reporting, analytical support, and special projects, as needed.
Assist with special projects as assigned.