Contract Officer

City of New York•New York, NY

9d•$100,000 - $125,000•Hybrid

About The Position

The NYC Department of Finance (DOF) is responsible for administering the tax revenue laws of the city. The Administration and Planning Division oversees administrative and operational services, including the Offices of Financial Management, Purchasing and Contracts, Operational Services, and Diversity and Inclusion. The Office of Purchasing and Contracts is the central procurement unit for the Department of Finance, managing the department’s current contract portfolio and ensuring compliance with the M/WBE program. This office is seeking an experienced Contract Officer to process capital and expense goods and services from initiation to registration, utilizing various procurement methods while adhering to the City's Procurement Policy Board (PPB) Rules and Directives.

Requirements

Candidates must be permanent in the Procurement Analyst civil service title, reachable on the Procurement Analyst Open Competitive Exam No. 1194, or permanent in a comparable civil service title eligible for a 6.1.9 title change.
Must include Employee Identification Number (EIN) when applying.
Must indicate in cover letter permanent civil service title or list number for Exam No. 1194.
A baccalaureate degree from an accredited college and six months of satisfactory full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management.
OR An associate degree or completion of 60 semester credits from an accredited college, and 18 months of satisfactory, full-time professional experience as described above.
OR A four-year high school diploma or its educational equivalent and two and one-half years of satisfactory full time professional experience as described above.
OR A combination of education and/or experience equivalent to the above.
College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college for 6 months of experience.
All candidates must have at least a four year high school diploma or its educational equivalent and 6 months of the experience described in the first requirement.
To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level I or one additional year of the experience described in the first requirement.
To be eligible for placement in Assignment Level III, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level II or two additional years of the experience described in the first requirement, at least one year of which must have been supervisory, or spent performing professional procurement duties equivalent to those performed at Assignment Level III.

Responsibilities

Procures goods and services of a highly complex nature, from receipt of purchase request to registration, in compliance with PPB Rules, Comptroller's directives, agency procedures, and appropriate guidelines.
Works with Finance divisions to help them understand the steps necessary to develop major procurements from initiation of project through contract expiration.
Works closely with DOF Legal's team by preparing and reviewing contract documents for Legal and vendor's review before submitting to Law Department.
Reviews contract specifications to ensure conformity to agency's requirements and City mandates for highly complex and specialized purchases for goods and services such as IT standard services, professional services, banking services.
Performs all activities associated with Requests for Proposals (RFP) and Competitive Sealed Bids (CSB) as well as other procurement methods to procure major contracts for core DOF services.
Conducts due diligence research relating to Contractor’s capability and business integrity by processing responsibility determinations using PASSPort and other resources.
Processes contract modifications including but not limited to amendments, renewals, extensions, etc.
Enforces and monitors compliance with the City's PPB Rules, Executive Order 50, Citywide Insurance requirements for vendors, and New York City Charter.
Analyzes existing procurement processes to determine the potential for efficiency improvements.
Coordinates with M/WBE team to establish the utilization goals in contracts to meet the requirements of the M/WBE Program.
Assists other staff in the absence of Contract Director.
Provides reporting, analytical support, and special projects, as needed.
Assists with special projects as assigned.