Contract Officer

City of Tucson • Cocoa, FL

1d • $27 - $40 • Onsite

About The Position

The Contract Officer position at the City of Tucson’s Business Services Department assists with all stages of the procurement contracting process by assisting with solicitation, notification of vendors, issuing addenda, facilitating the evaluation process, negotiating, administering, renewing, closing out, and terminating contracts. Work is performed under the direct supervision of the Procurement Manager. This position does not supervise.

Requirements

• Bachelor’s degree in related field
• None
• Any combination of relevant education and experience may be substituted on a year-for-year basis.

Nice To Haves

• Bachelor’s Degree or Higher in Business Administration/Management, Business Communications and Law or a related field of study.
• Experience in communicating clearly and concisely, both verbally and in writing.
• Experience in facilitating meetings, making presentations, and demonstrating strong public speaking skills.
• At least one of the following professional Procurement certifications: Certified Purchasing Manager (CPM) from the Institute for Supply Management, Certified Professional Public Buyer (CPPB) from the Universal Public Procurement Certification Council Certified Public Procurement Officer (CPPO) from the Universal Public Procurement Certification Council NIGP Certified Procurement Professional (NIGP-CPP) from NIGP

Responsibilities

• Assists in conducting various entry level informal and formal solicitations, including Service Agreements, Requests for Proposal (RFP), Requests for Qualifications (RFQ), Invitations for Bid (IFB).
• Assists with evaluation of bids and offers, negotiations, and clarifies offers from vendors to arrive at a mutually beneficial agreement that protects the interests of the city.
• Ensures all negotiated items are included in the contract.
• Drafts various formal determination documents.
• Maintains communication with evaluators, stakeholders, bidders throughout the process including award and non-award of contracts.
• Evaluates vendor requests.
• Assists with solicitation, investigation, and coordination of the protest process.
• Investigates and responds to reports of anticompetitive practices, conflicts of interest, and coordinates with other department employees.
• Drafts summaries to document the entire competitive process.
• Prepares contract files for manager review.
• Assembles official copy of contract for signature.
• Performs review to determine compliance for bonds and certificates of insurance and legal viability when piggybacking on a cooperative contract.
• Assists with execution of piggyback agreements.
• Assists in the negotiation and execution of addenda to contracts, as necessary, throughout the life of the contract.
• Coordinates the resolution of issues related to vendor performance, pricing, and other related issues.
• Generates and updates reports on a regular basis regarding the status of contracts to provide to customers and to discuss with end-users and city leadership.
• Consults with City departments, under supervision, and collaborates with management, as necessary to research situations, analyze the procurement-related implications, and make recommendations for how to proceed in a manner that maintains compliance with all applicable regulations while also protecting the City’s interests.
• Identifies procurement-related legal issues associated with projects and programs of City-wide importance.
• Obtains guidance from management and City Attorney’s Office on the most appropriate course of action on procurement related items.
• Assists with coaching city departments on the development of requirements, Scopes of Work, evaluation criteria, pricing methodology, and other documents to be used in solicitations.
• All other duties as assigned

Benefits

• medical, dental, vision, life, disability, and FSA coverage
• pension plan
• optional Roth and pretax deferred compensation savings
• 38 paid days off in the first year of employment, with time off increasing steadily in subsequent years
• twelve weeks of paid parental leave
• paid tuition reimbursement
• student loan repayment
• off- and on-the-job training
• opportunities to forge connections with peers and the community through employee resource groups and paid volunteer hours

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level