Contract Manager Legal

DOCUMENT STORAGE SYSTEMS INC•North Palm Beach, FL

6d•$75,000 - $100,000•Onsite

About The Position

Document Storage Systems, Inc. (DSS) is seeking an organized, detail-oriented Contract Manager to work with the Legal Affairs and Compliance Department. The role tracks, updates, and maintains contracts to ensure accuracy, timeliness, and regulatory compliance. It offers potential for long-term career growth. The Contract Manager reviews, edits, and prepares a variety of agreements, including NDAs, Professional Services Agreements, MSAs, Consulting Agreements, License Agreements, and amendments. The role manages contracts throughout their lifecycle, from creation and execution through management, renewal, and termination; handles workflow requests; maintains contract records; monitors performance against contract terms; and serves as an internal point of contact for contract information and basic questions. The position collaborates with internal stakeholders and works across legal, information technology, compliance, and finance to align contract terms with business objectives and company policies. It also supports template, clause, and process improvements, gap assessments, compliance reviews, and other department needs. Additional administrative work may include preparing letters, forms, and correspondence and maintaining corporate registrations in various states. Employment is full-time, on the day shift, at the North Palm Beach, Florida location. The listed salary range is $85,000 to $100,000; the compensation section separately states a projected annual range of $75,000 to $100,000. Candidates must be U.S. citizens or permanent residents, pass a federal background check, and be determined suitable for federal employment. Employees are subject to security and privacy requirements under HIPAA, FedRAMP, and NIST 800-53, including required FedRAMP training and, for certain high-risk roles or levels of access, advanced or additional training.

Requirements

At least 3 years of contracts management, paralegal, or comparable experience in a law firm, legal department, in-house setting, or similar environment as a Contracts Administrator or in a similar position.
Experience reviewing, drafting, and negotiating a broad range of commercial contracts.
Proficiency with Microsoft Word, Outlook, Excel, PowerPoint, and SharePoint, or willingness and drive to train or retrain.
High proficiency with Adobe Acrobat Pro.
High proficiency with DocuSign or similar electronic signing software.
Willingness to learn and adaptability to changing priorities.
Excellent communication skills.
Solid understanding of databases.
Strong organization, attention to detail, and analytical skills.
Ability to work independently and be self-motivated, proactive, results-oriented, and self-directing.
Ability to identify priorities and work effectively with internal and external clients.
Must be a U.S. citizen or permanent resident.
Must pass a federal background check and be determined suitable for federal employment.
Must comply with applicable HIPAA, FedRAMP, and NIST 800-53 security and privacy requirements and complete required FedRAMP training.

Nice To Haves

Experience with contract lifecycle management systems.
Experience identifying and implementing contract-process improvement initiatives.
Juris Doctor degree or active license to practice law.
Paralegal certificate from an ABA-accredited program.
Other applicable, job-relevant certifications.
Additional applicable experience in a similar role.

Responsibilities

Review, edit, and prepare NDAs, Professional Services Agreements, MSAs, Consulting Agreements, License Agreements, amendments, and other agreements in accordance with company standards.
Assist in developing and refining contract templates, clauses, and processes to improve efficiency and mitigate risks.
Manage the contract lifecycle, including contract creation, execution, management, renewal, and termination.
Manage contract requests through workflows, follow up with submitters, and ensure required details are accurately captured and addressed.
Collaborate with internal stakeholders to ensure contract terms align with business objectives.
Maintain accurate records of contracts and related documentation.
Monitor contract performance to ensure adherence to terms and conditions.
Facilitate communication between parties involved in contract agreements.
Coordinate across legal, information technology, compliance, and finance departments to ensure contracts comply with company policies and legal requirements.
Act as the internal point of contact for contract information and respond to basic contract questions.
Participate in gap assessments, compliance reviews, and other support engagements as needed.
Attend weekly department meetings and daily briefings.
Prepare letters, forms, and correspondence and maintain corporate registrations in various states.
Develop and improve workflows to track and simplify contract transactions from beginning to end.
Assist the Compliance and Risk Management Department.