Contract Management System Specialist

Virgin Hotels Central Services LLC • Miami, FL

3d • Remote

About The Position

We are seeking a short-term, dedicated hire to implement our new AI-powered contract management system, Luminance. This temporary role requires a systems-savvy individual to manage the project end-to-end. Responsibilities include gathering contracts, organizing data, configuring system rules for alerts and notifications, and training end-users. This is primarily an administrative and systems role, not a legal one, with the legal team providing training on contract specifics. The goal is to build the system, organize data, and launch the program companywide.

Requirements

• Current, legal and unrestricted ability to work in the United States.
• Demonstrated experience setting up, configuring, or administering a business software platform is required.
• Great team player with the ability to create excellent working relationships across the group.
• Strong systems aptitude, comfortable learning and configuring new platforms independently.
• A project management mindset: self-motivated, proactive, and able to own the work autonomously.
• Comfortable working independently and remotely with minimal day-to-day supervision.
• Full dedication to this engagement for its duration, no splitting time across other roles or clients.

Nice To Haves

• Experience with vendor or service contracts is preferred.
• Legal background (paralegal, junior lawyer, or law firm admin experience) is a plus.

Responsibilities

• Gather contracts from every property and the home offices into a centralized data room.
• Upload, clean, and organize all contract data within Luminance.
• Validate what belongs in the system as Luminance processes and reads contracts automatically.
• Configure system rules, including auto-renewal alerts and expiration notifications by property.
• Build out the workflows and settings that make Luminance genuinely useful day-to-day, not just a repository.
• Coordinate and lead training sessions for GMs and other end users across the portfolio.
• Serve as the go-to resource for questions as teams get comfortable in the platform.
• Own the project timeline and drive it to completion with minimal oversight.
• Work independently and proactively, flagging risks or blockers before they become problems.

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Education Level: No Education Listed