Contract Management Coordinator - Health and Human Services

Scott County Community Development Agency•Shakopee, MN

6d•$85,367 - $133,387•Onsite

About The Position

This position is responsible for the multifaceted work related to contract management for the Health and Human Services (HHS) division of the county. This position negotiates, writes, monitors, manages, and evaluates contracts made on behalf of the HHS division of the county. The position is essential to ensure that the county is in compliance with state statute and county policy and to limit the county's liability when procuring goods and services. The eligible register developed from this posting may be used to fill future FT or PT or on-call vacancies within this classification.

Requirements

Bachelor’s Degree in Business Administration or a related field and four years' experience working with contracts, service agreements, negotiations, or related.
A reliable means of transportation is required for the performance of work responsibilities.
Knowledge of contract services and grants administration.
Knowledge of Microsoft computer applications.
Knowledge of federal, state, and county laws, rules, and regulations.
Knowledge in interpreting laws and regulations.
Knowledge in negotiating and resolving contract issues.
Knowledge in planning and program evaluation.
Knowledge of county programs and services.
Knowledge of basic insurance terms and requirements.
Ability to communicate effectively both orally and in writing.
Ability to analyze and evaluate operational effectiveness.
Ability to manage conflict and to professionally navigate difficult conversations.
Ability to determine vendor compliance.
Ability to develop action plans.
Ability to collect, analyze, and interpret data.
Ability to establish and maintain effective working relationships with others.
Ability to keep a variety of records and prepare and submit accurate and concise reports.
Ability to prepare statistical and project reports and present findings.
Ability to analyze budgets.
Ability to speak, present, and interact in public arenas with composure, professionalism, and discretion.
Ability to use MS Office software for the performance of essential duties.
Ability to use appropriate discretion in dealing with matters of a confidential nature.

Nice To Haves

Experience with contract management, vendor management, financial analysis, and/or planning.

Responsibilities

Understands and assists in planning for service needs/gaps; gathers requirements to write and develop Request for Proposals (RFP), Request for Information (RFI), and Request for Quotes (RFQ) when required for the divisions' projects.
Facilitates RFP/RFI/RFQ and bid processes from start to finish. Leads role for vendor and department communication during the RFP/RFI/RFQ and bid process.
Negotiates and drafts favorable terms and conditions for HHS contracts including cost, scope of services, etc. This includes drafting of Request for Board Actions (RBA's) per county policy.
Reviews proposals/contracts for Quality Assurance and Quality Control, compliance with State Aid, Federal Funding, State Bonding, and special funding or grant requirements.
Provides contract management including compliance with terms and conditions, billing, invoicing and dispute resolution. Responsible for insuring contract compliance relative to Minnesota Department of Human Services (MN DHS) and Minnesota Department of Health (MDH) requirements.
Works collaboratively with legal department and county risk management unit regarding contract reviews as well as to keep contract and agreement templates up to date for HHS contracts.
Assists with grant process, including internal and external.
Provides technical assistance to vendors regarding contract questions, contract expectations, contract issues, and legislative updates/changes; serves as a liaison for county divisions/departments for contract-related issues and training.
Provides vendor management; researches and keeps abreast of all available cooperative contracts and State of Minnesota contract lead; supports HHS division to use appropriate cooperative and State agreements when appropriate.
Investigates, coordinates, and responds to data information requests regarding contracts/solicitation process/purchasing in collaboration with the Data Privacy Coordinator.
Investigates, coordinates, and responds to Auditor requests regarding contracts/solicitation process/purchasing.
Assists in the planning and development of outcomes-based measures for programs and services throughout the division; facilitates discussions with staff to establish appropriate measures and data sources; makes suggestions for best means for communicating information with customers. Obtains, analyzes, and/or oversees the collection of performance data to include department reports, state reports, and federal reports.
Works with legal department to keep contract template and Procurement/Contracting Guidelines up to date, informing other procurement staff of changes.
Coordinates with legal department and county’s insurance provider on claims that become lawsuits.
Must work the days and hours necessary to perform all assigned responsibilities and tasks. Must be available (especially during regular business hours or shifts) to communicate with other employees, supervisors, customers, vendors, and any other person or organization with whom interaction is required to accomplish work and employer goals.
Performs related duties as required or assigned.