Contract Management and Operations Coordinator

Avispa Technology•Los Angeles, CA

12h•Onsite

About The Position

A leading digital streaming network seeks a Contract Management and Operations Coordinator to support the end-to-end contract lifecycle for global licensing across multiple regions and lines of business, including Merchandising, Publishing, Promotions, Clip Licensing, and Location-Based Experiences. This onsite role is based in Los Angeles, California, and is a three-month W-2 assignment working 40 hours per week. The hourly pay is $40. The coordinator reviews and manages Deal Memo submissions in Salesforce, validates deal setup in License Maestro before execution, maintains contract and financial data integrity, and manages intellectual property setup, rights confirmation, and restrictions. The role also troubleshoots system issues, coordinates with System Operations, IT, and offshore execution teams, supports user acceptance testing, and helps improve systems, workflows, and tools. Additional work includes maintaining renewal trackers and dashboards, coordinating with Sales on renewal submissions, providing updates on expiring contracts, and managing projects such as agent transitions, rights acquisitions, data cleanups, process assessments, and Account Executive onboarding and training.

Requirements

3–5 years of relevant licensing industry work experience.
Bachelor’s degree in Business, Finance, or Project Management.
Prior entertainment or media experience and knowledge of entertainment and licensing industry practices.
Advanced Microsoft Excel skills, including pivot tables and VLOOKUP/XLOOKUP.
Proficiency in Microsoft Word, Outlook, and PowerPoint, and broad proficiency with business software and operational systems.
Highly analytical, with the ability to identify root causes and assess downstream impacts of complex issues.
Strong communication skills for liaising across Sales, Legal, Finance, IT, and other business partners.

Nice To Haves

Royalty accounting experience.
Experience in legal affairs, accounting, or operations management.

Responsibilities

Provide contract management support across licensed categories, regions, and lines of business, including Merchandising, Publishing, Promotions, Clip Licensing, and Location-Based Experiences.
Review and manage Deal Memo submissions in Salesforce for timely approvals, data accuracy, and adherence to business, finance, and legal standards.
Guide Account Executives through Deal Memo submissions and review proposed deals against internal policies and standard operating procedures.
Perform pre-execution contract validations to ensure accurate deal setup in License Maestro.
Systematize amendment entries and maintain data integrity for complex commercial and financial structures, including flat fee and minimum guarantee deals.
Manage end-to-end intellectual property setup, including rights confirmation and restrictions.
Identify, troubleshoot, and escalate system anomalies affecting contract performance or data quality.
Work with System Operations and IT to resolve system defects and manage user acceptance testing, providing feedback to improve system functionality.
Collaborate with the offshore execution team to resolve Zendesk tickets and accurately apply financial changes to deal setups.
Support renewal dashboard enhancements, maintain renewal trackers, partner with Sales to secure timely renewal submissions, and provide progress updates on expiring contracts.
Manage ad hoc projects, including agent transitions, rights acquisitions, data cleanups and integrity analysis, process and policy impact assessments, and Account Executive onboarding and training.
Drive continuous improvement of contract systems, workflows, and tools.