Contract Management Analyst- Extra Help/Temporary

City of Oxnard•Oxnard, CA

About The Position

The City of Oxnard’s Public Works Administration Division is hiring an Extra-Help Contract Management Analyst to support public project procurement. Under direction, this position performs technical and complex solicitation work, including independently developing solicitation documents and construction contract agreements, posting solicitations, attending pre-bid meetings, and performing related duties. The role requires strong attention to detail, organization, customer service, writing, and the ability to research and prepare complex solicitation materials independently under tight deadlines. The position receives general supervision. Incumbents are expected to prioritize work, meet deadlines, keep the supervisor informed of issues that could affect deadlines or create policy, procedural, or risk-management concerns, and seek specific instructions for non-routine matters. Incumbents may also serve as lead workers by assigning work and monitoring its completion. This is an at-will, temporary Extra-Help position. Extra-Help positions are not expected to last more than 960 hours, and the position is not eligible for City benefits because of its short duration. The City does not offer hybrid or remote work. The position is not eligible for overtime pay.

Requirements

Associate’s degree (or 60 units toward a bachelor’s degree) in business administration, finance, accounting, or a related field, plus four years of paraprofessional-level purchasing experience in a governmental setting comparable to an Administrative Services Coordinator/Support Supervisor or Administrative Services Specialist, Senior with the City of Oxnard; OR a bachelor’s degree in one of those fields, plus two years of such experience.
Ability to communicate effectively in English, orally and in writing.
Strong attention to detail, organizational skills, customer-service skills, and writing skills.
Ability to work independently, research and develop complex solicitation documents under tight deadlines, maintain organized records, and help meet deadlines.
Proficiency and comfort using computers and office automation, including Microsoft Office or Google tools and web-based tools.
Regular and reliable attendance, effective communication, and ability to develop effective working relationships.
Must provide proof of citizenship or documentation of legal authorization to work in the United States on the first day of employment.
Must pass a thorough background investigation.

Responsibilities

Receive solicitation request documents from departments and review them for completeness.
Assist Contract Analysts in preparing and creating bid documents.
Monitor the City’s eProcurement website daily for questions about open solicitations and contact project managers to obtain responses.
Arrange pre-bid meetings and job walks, and schedule vendor presentations.
Coordinate with the Legal Office regarding applicable laws to ensure solicitations comply with state law, including the California Public Contract Code.
Maintain complete electronic and hardcopy procurement and contract files.
Perform professional financial, managerial, or operational analysis and program coordination or administration.
Respond to internal and external customer inquiries; conduct research, audits, or assessments; provide program information and materials; troubleshoot issues; and provide project staff support or liaison services.
Monitor compliance with policies, procedures, standards, and regulations.
Gather and analyze information, identify requirements and trends, present findings, maintain records and reports, and recommend or implement solutions.
Provide analytical support and coordination for special projects as assigned.
Depending on assignment, coordinate purchases; develop specifications and solicitations; evaluate bids and proposals; process requisitions; prepare bid documents; administer cooperative purchasing agreements; negotiate contracts; support evaluations and awards; coordinate surplus-property disposition; maintain vendor relationships; and ensure compliance with policies and procedures.
Perform other duties of a similar nature and level as assigned.